[IAEP] [Sugar-devel] [SLOB] motion regarding GSoC mentor travel

[Ignacio Rodríguez]

Okay.

Looking forward to see some pictures of your experience.

+1.

On Tue, Sep 18, 2018, 5:18 PM Walter Bender <walter.bender at gmail.com> wrote:

> Carly and maybe me. I don't know any other details.
>
> On Tue, Sep 18, 2018 at 4:05 PM Ignacio Rodríguez <ignacio at sugarlabs.org>
> wrote:
>
>> Hello.
>> I'm not trying to be mean or something, but wondering who is he meeting
>> from SugarLabs?
>>
>> > (to visit some Sugar Labs people and his cousin in DC.)
>>
>> Greetings,
>> Ignacio.-
>>
>> On Tue, Sep 18, 2018 at 4:20 PM Samson Goddy <samsongoddy at gmail.com>
>> wrote:
>>
>>> Seconded,
>>>
>>> I believe that members should  use opportunities like Gsoc to Meetup
>>> fellow members.
>>>
>>>
>>> Regards
>>>
>>> On Tue, Sep 18, 2018, 8:17 PM Walter Bender <walter.bender at gmail.com>
>>> wrote:
>>>
>>>> Background: Google has provided SL with $3000 towards mentor travel to
>>>> the October summit. ($3300 - the SFC 10%) although we have yet to receive
>>>> $1100 of the funds. We have also received $5400 in mentor "stipends" ($6000
>>>> - the SFC 10%). As you may recall, we are sending three people, Devin,
>>>> Jaskirat, and Shrivank. Only Jaskirat is traveling internationally, so the
>>>> best estimate is that the travel will come in on budget. As we did last
>>>> year, we could apply some of the mentor stipend $$ to cover any overruns.
>>>> (Note we have already approved a previous motion to approve a travel
>>>> advance for Jaskirat to attend the Google Summer of Code mentor summit in
>>>> October 2018. [1])
>>>>
>>>> The SFC estimates a cost increase in Jaskirat's ticket of $400-$500 due
>>>> to his intention to travel some while in the States (to visit some Sugar
>>>> Labs people and his cousin in DC.) Jaskirat is paying for his domestic
>>>> travel, but the round trip in and out of SF is apparently less expensive,
>>>> hence the need for SLOB approval. IMHO, we should be extending
>>>> opportunities for community members whenever possible.
>>>>
>>>> Motion: To approve the additional cost associated with Jaskirat's
>>>> ticket to and from the GSoC summit as calculated by the SFC. If for some
>>>> reason the total budget for GSoC summit travel exceeds $3000, we can apply
>>>> Jaskirat's and my share of the GSoC mentor stipend to cover the overrun.
>>>>
>>>> This is somewhat timely as tickets need to be purchased.
>>>>
>>>> regards.
>>>>
>>>> -walter
>>>>
>>>> [1]
>>>> http://lists.sugarlabs.org/archive/sugar-devel/2018-August/055603.html
>>>>
>>>> ---------- Forwarded message ---------
>>>> From: Brett Smith via RT <approvals at tix.sfconservancy.org>
>>>> Date: Tue, Sep 18, 2018 at 12:58 PM
>>>> Subject: Re: [sfconservancy.org #1845] Additional US flight
>>>> expenditures for Jaskirat Singh
>>>> To: <holt at laptop.org>
>>>> Cc: <sugar at sfconservancy.org>
>>>>
>>>>
>>>> On 09/18/2018 12:46 PM, Adam Holt via RT wrote:
>>>>
>>>>
>>>> On Tue, Sep 18, 2018 at 12:21 PM, Brett Smith via RT <
>>>> approvals at tix.sfconservancy.org> wrote:
>>>>
>>>>> Adam and team,
>>>>>
>>>>> Jaskirat Singh is planning additional travel in the US after the GSoC
>>>>> mentor summit. Some of it is personal,
>>>>
>>>>
>>>> Hi Brett,
>>>>
>>>> Travel funds for the GSoC mentor summit do not include personal side
>>>> trips.
>>>>
>>>> Adam,
>>>>
>>>> Yes, to be clear, our travel policy states: “Travelers may seek
>>>> approval to book travel itineraries that include extra days for personal
>>>> reasons, *so long as the cost of the flight meets the other
>>>> requirements of this Policy*.” Additional expense *just* for personal
>>>> reasons isn’t permitted, and if that was the case here, I would’ve declined
>>>> without even asking you. The planned meetings with other collaborators
>>>> meant it was at least potentially project-related, so that’s why I checked.
>>>>
>>>> I’ll work with him to see what he wants to do but I won’t book
>>>> additional travel with him unless/until you tell me otherwise.
>>>>
>>>> Thanks for your prompt response,
>>>> --
>>>> Brett Smith
>>>>
>>>>
>>>> --
>>>> Walter Bender
>>>> Sugar Labs
>>>> http://www.sugarlabs.org
>>>> <http://www.sugarlabs.org>
>>>> _______________________________________________
>>>> IAEP -- It's An Education Project (not a laptop project!)
>>>> IAEP at lists.sugarlabs.org
>>>> http://lists.sugarlabs.org/listinfo/iaep
>>>
>>> _______________________________________________
>>> IAEP -- It's An Education Project (not a laptop project!)
>>> IAEP at lists.sugarlabs.org
>>> http://lists.sugarlabs.org/listinfo/iaep
>>
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>
>
> --
> Walter Bender
> Sugar Labs
> http://www.sugarlabs.org
> <http://www.sugarlabs.org>
>
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