[IAEP] [Sugar-devel] [SLOB] motion regarding GSoC mentor travel
walter.bender at gmail.com
Tue Sep 18 16:18:11 EDT 2018
Carly and maybe me. I don't know any other details.
On Tue, Sep 18, 2018 at 4:05 PM Ignacio Rodríguez <ignacio at sugarlabs.org>
> I'm not trying to be mean or something, but wondering who is he meeting
> from SugarLabs?
> > (to visit some Sugar Labs people and his cousin in DC.)
> On Tue, Sep 18, 2018 at 4:20 PM Samson Goddy <samsongoddy at gmail.com>
>> I believe that members should use opportunities like Gsoc to Meetup
>> fellow members.
>> On Tue, Sep 18, 2018, 8:17 PM Walter Bender <walter.bender at gmail.com>
>>> Background: Google has provided SL with $3000 towards mentor travel to
>>> the October summit. ($3300 - the SFC 10%) although we have yet to receive
>>> $1100 of the funds. We have also received $5400 in mentor "stipends" ($6000
>>> - the SFC 10%). As you may recall, we are sending three people, Devin,
>>> Jaskirat, and Shrivank. Only Jaskirat is traveling internationally, so the
>>> best estimate is that the travel will come in on budget. As we did last
>>> year, we could apply some of the mentor stipend $$ to cover any overruns.
>>> (Note we have already approved a previous motion to approve a travel
>>> advance for Jaskirat to attend the Google Summer of Code mentor summit in
>>> October 2018. )
>>> The SFC estimates a cost increase in Jaskirat's ticket of $400-$500 due
>>> to his intention to travel some while in the States (to visit some Sugar
>>> Labs people and his cousin in DC.) Jaskirat is paying for his domestic
>>> travel, but the round trip in and out of SF is apparently less expensive,
>>> hence the need for SLOB approval. IMHO, we should be extending
>>> opportunities for community members whenever possible.
>>> Motion: To approve the additional cost associated with Jaskirat's ticket
>>> to and from the GSoC summit as calculated by the SFC. If for some reason
>>> the total budget for GSoC summit travel exceeds $3000, we can apply
>>> Jaskirat's and my share of the GSoC mentor stipend to cover the overrun.
>>> This is somewhat timely as tickets need to be purchased.
>>> ---------- Forwarded message ---------
>>> From: Brett Smith via RT <approvals at tix.sfconservancy.org>
>>> Date: Tue, Sep 18, 2018 at 12:58 PM
>>> Subject: Re: [sfconservancy.org #1845] Additional US flight
>>> expenditures for Jaskirat Singh
>>> To: <holt at laptop.org>
>>> Cc: <sugar at sfconservancy.org>
>>> On 09/18/2018 12:46 PM, Adam Holt via RT wrote:
>>> On Tue, Sep 18, 2018 at 12:21 PM, Brett Smith via RT <
>>> approvals at tix.sfconservancy.org> wrote:
>>>> Adam and team,
>>>> Jaskirat Singh is planning additional travel in the US after the GSoC
>>>> mentor summit. Some of it is personal,
>>> Hi Brett,
>>> Travel funds for the GSoC mentor summit do not include personal side
>>> Yes, to be clear, our travel policy states: “Travelers may seek approval
>>> to book travel itineraries that include extra days for personal reasons, *so
>>> long as the cost of the flight meets the other requirements of this Policy*.”
>>> Additional expense *just* for personal reasons isn’t permitted, and if
>>> that was the case here, I would’ve declined without even asking you. The
>>> planned meetings with other collaborators meant it was at least potentially
>>> project-related, so that’s why I checked.
>>> I’ll work with him to see what he wants to do but I won’t book
>>> additional travel with him unless/until you tell me otherwise.
>>> Thanks for your prompt response,
>>> Brett Smith
>>> Walter Bender
>>> Sugar Labs
>>> IAEP -- It's An Education Project (not a laptop project!)
>>> IAEP at lists.sugarlabs.org
>> IAEP -- It's An Education Project (not a laptop project!)
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