[IAEP] [SLOBS] [Motion]Re: [Sugar-devel] [SLOB] approval needed for Bender's GCI travel expenses

[Adam Holt]

+1

On Sat, Jul 7, 2018 at 9:16 AM, Lionel Laské <lionel.laske at gmail.com> wrote:

> +1
>
>         Lionel
>
> 2018-07-07 14:56 GMT+02:00 Ignacio Rodríguez <ignacio at sugarlabs.org>:
>
>> I'll second it
>>
>> El sáb., 7 de jul. de 2018 08:47, Samson Goddy <samsongoddy at gmail.com>
>> escribió:
>>
>>> Dear SLOBs,
>>>
>>> Motion: To approve Walter's $614.03 reimbursement request. I would like
>>> if this motion will be seconded. So we can process to voting.
>>>
>>>
>>> Regards
>>> Samson
>>>
>>> On Sat, Jul 7, 2018, 3:55 AM Walter Bender <walter.bender at gmail.com>
>>> wrote:
>>>
>>>> Fellow oversight board members,
>>>>
>>>> I would appreciate if someone would propose a motion as per Bradley's
>>>> email below so that I can get reimbursed for my travel to the Google Mentor
>>>> Summit.
>>>>
>>>> thx.
>>>>
>>>> -walter
>>>>
>>>> ---------- Forwarded message ---------
>>>> From: Bradley M. Kuhn via RT <accounts-payable at tix.sfconservancy.org>
>>>> Date: Fri, Jul 6, 2018 at 8:04 PM
>>>> Subject: [sfconservancy.org #898] SLOBS approval needed for Bender's
>>>> GCI travel expenses.
>>>> To: <walter.bender at gmail.com>
>>>>
>>>>
>>>> Walter Bender via RT wrote on Sunday,  1 July:
>>>> > As you know, Google sponsors one mentor from each participating org to
>>>> > attend the summit and the costs of the trip are passed through to Google.
>>>> ...
>>>> > Please contact me if you have any further questions.
>>>>
>>>> This assessment is actually no longer accurate, and as such, we need
>>>> approval from SLOBs to proceed with the travel reimbursement, just like we
>>>> do with any other.  Adam, could you as Representative communicate that SLOBs
>>>> approved $614.03 for Walter's travel.
>>>>
>>>> Reasons we need such approval are below:
>>>>
>>>> The information that Walter relied on to write the above is out of date.  A
>>>> few years ago, Google changed the nature of the way payments are made for
>>>> GCI and GSoC.  While, informally, Google requests that a certain part of the
>>>> payments be used for travel expenses for the GCI and GSoC Mentor Summits
>>>> (respectively) there is no longer a formal requirement, agreement, nor
>>>> arrangement that requires Conservancy (and its Sugar Labs project) to use
>>>> these funds for that purpose.  Sugar Labs could use the funds for any
>>>> purpose that fits within the project and Conservancy's charitable mission.
>>>> Thus, under the FSA with Conservancy, it's up to Sugar Labs to recommend
>>>> that how we spend the funds.
>>>>
>>>> As you decide on whether you'd like to pay the funds for this purpose, note
>>>> that Bender's expenses are substantially less than the amount given as a
>>>> donation for GCI.  Sugar received $7,380.00 total for its participation in
>>>> GCI 2017
>>>>
>>>> Finally, please avoid the phrase "pass through" with regard to funds at
>>>> Conservancy.  Regardless of any specific donation situation, Conservancy
>>>> *does not* do any activity as a "pass through" fiscal sponsor.  That phrase
>>>> has specific meaning in USA-non-profit circles and that's never what we're
>>>> doing here, no matter what.
>>>>
>>>>
>>>>
>>>> Meanwhile, Walter, there's a receipt missing:
>>>>
>>>> > $25 Baggage fee*
>>>>
>>>> > * My restricted fare on United did not allow me any luggage beyond a
>>>> > personal bag for my laptop. I managed on the way out, but could not
>>>> > manage on the way back, hence I had to check a bag.
>>>>
>>>> This is within policy, but it does require a receipt when proposed as a
>>>> stand-alone expense.  It looks like you didn't attach the receipt.  (I
>>>> noticed you attached the same file twice, so I suspect that there is another
>>>> file of receipts we haven't gotten yet).
>>>>
>>>> AFIAK, all major airline give a receipt for checked luggage at the time they
>>>> collect payment.  If you lost that, in my experience, you can get the
>>>> receipt from the airline's website from your account after the fact.
>>>>
>>>> Please send along the $25 receipt.  Everything else seems well documented.
>>>>
>>>> Note in future you don't need to include receipts for M&IE; please take a
>>>> look at the travel policy section regarding that:
>>>>   https://sfconservancy.org/projects/policies/conservancy-travel-policy.html
>>>>
>>>>
>>>>
>>>> --
>>>> Walter Bender
>>>> Sugar Labs
>>>> http://www.sugarlabs.org
>>>> <http://www.sugarlabs.org>
>>>> _______________________________________________
>>>>
>>> Sugar-devel mailing list
>>>> Sugar-devel at lists.sugarlabs.org
>>>> http://lists.sugarlabs.org/listinfo/sugar-devel
>>>>
>>> _______________________________________________
>>> IAEP -- It's An Education Project (not a laptop project!)
>>> IAEP at lists.sugarlabs.org
>>> http://lists.sugarlabs.org/listinfo/iaep
>>
>>
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>>
>>
>
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