[IAEP] [SLOBS] [Motion]Re: [Sugar-devel] [SLOB] approval needed for Bender's GCI travel expenses

[Samson Goddy]

+1 from me

On Sat, Jul 7, 2018, 3:54 PM Adam Holt <holt at laptop.org> wrote:

> +1
>
> On Sat, Jul 7, 2018 at 9:16 AM, Lionel Laské <lionel.laske at gmail.com>
> wrote:
>
>> +1
>>
>>         Lionel
>>
>> 2018-07-07 14:56 GMT+02:00 Ignacio Rodríguez <ignacio at sugarlabs.org>:
>>
>>> I'll second it
>>>
>>> El sáb., 7 de jul. de 2018 08:47, Samson Goddy <samsongoddy at gmail.com>
>>> escribió:
>>>
>>>> Dear SLOBs,
>>>>
>>>> Motion: To approve Walter's $614.03 reimbursement request. I would
>>>> like if this motion will be seconded. So we can process to voting.
>>>>
>>>>
>>>> Regards
>>>> Samson
>>>>
>>>> On Sat, Jul 7, 2018, 3:55 AM Walter Bender <walter.bender at gmail.com>
>>>> wrote:
>>>>
>>>>> Fellow oversight board members,
>>>>>
>>>>> I would appreciate if someone would propose a motion as per Bradley's
>>>>> email below so that I can get reimbursed for my travel to the Google Mentor
>>>>> Summit.
>>>>>
>>>>> thx.
>>>>>
>>>>> -walter
>>>>>
>>>>> ---------- Forwarded message ---------
>>>>> From: Bradley M. Kuhn via RT <accounts-payable at tix.sfconservancy.org>
>>>>> Date: Fri, Jul 6, 2018 at 8:04 PM
>>>>> Subject: [sfconservancy.org #898] SLOBS approval needed for Bender's
>>>>> GCI travel expenses.
>>>>> To: <walter.bender at gmail.com>
>>>>>
>>>>>
>>>>> Walter Bender via RT wrote on Sunday,  1 July:
>>>>> > As you know, Google sponsors one mentor from each participating org to
>>>>> > attend the summit and the costs of the trip are passed through to Google.
>>>>> ...
>>>>> > Please contact me if you have any further questions.
>>>>>
>>>>> This assessment is actually no longer accurate, and as such, we need
>>>>> approval from SLOBs to proceed with the travel reimbursement, just like we
>>>>> do with any other.  Adam, could you as Representative communicate that SLOBs
>>>>> approved $614.03 for Walter's travel.
>>>>>
>>>>> Reasons we need such approval are below:
>>>>>
>>>>> The information that Walter relied on to write the above is out of date.  A
>>>>> few years ago, Google changed the nature of the way payments are made for
>>>>> GCI and GSoC.  While, informally, Google requests that a certain part of the
>>>>> payments be used for travel expenses for the GCI and GSoC Mentor Summits
>>>>> (respectively) there is no longer a formal requirement, agreement, nor
>>>>> arrangement that requires Conservancy (and its Sugar Labs project) to use
>>>>> these funds for that purpose.  Sugar Labs could use the funds for any
>>>>> purpose that fits within the project and Conservancy's charitable mission.
>>>>> Thus, under the FSA with Conservancy, it's up to Sugar Labs to recommend
>>>>> that how we spend the funds.
>>>>>
>>>>> As you decide on whether you'd like to pay the funds for this purpose, note
>>>>> that Bender's expenses are substantially less than the amount given as a
>>>>> donation for GCI.  Sugar received $7,380.00 total for its participation in
>>>>> GCI 2017
>>>>>
>>>>> Finally, please avoid the phrase "pass through" with regard to funds at
>>>>> Conservancy.  Regardless of any specific donation situation, Conservancy
>>>>> *does not* do any activity as a "pass through" fiscal sponsor.  That phrase
>>>>> has specific meaning in USA-non-profit circles and that's never what we're
>>>>> doing here, no matter what.
>>>>>
>>>>>
>>>>>
>>>>> Meanwhile, Walter, there's a receipt missing:
>>>>>
>>>>> > $25 Baggage fee*
>>>>>
>>>>> > * My restricted fare on United did not allow me any luggage beyond a
>>>>> > personal bag for my laptop. I managed on the way out, but could not
>>>>> > manage on the way back, hence I had to check a bag.
>>>>>
>>>>> This is within policy, but it does require a receipt when proposed as a
>>>>> stand-alone expense.  It looks like you didn't attach the receipt.  (I
>>>>> noticed you attached the same file twice, so I suspect that there is another
>>>>> file of receipts we haven't gotten yet).
>>>>>
>>>>> AFIAK, all major airline give a receipt for checked luggage at the time they
>>>>> collect payment.  If you lost that, in my experience, you can get the
>>>>> receipt from the airline's website from your account after the fact.
>>>>>
>>>>> Please send along the $25 receipt.  Everything else seems well documented.
>>>>>
>>>>> Note in future you don't need to include receipts for M&IE; please take a
>>>>> look at the travel policy section regarding that:
>>>>>   https://sfconservancy.org/projects/policies/conservancy-travel-policy.html
>>>>>
>>>>>
>>>>>
>>>>> --
>>>>> Walter Bender
>>>>> Sugar Labs
>>>>> http://www.sugarlabs.org
>>>>> <http://www.sugarlabs.org>
>>>>> _______________________________________________
>>>>>
>>>> Sugar-devel mailing list
>>>>> Sugar-devel at lists.sugarlabs.org
>>>>> http://lists.sugarlabs.org/listinfo/sugar-devel
>>>>>
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>>>
>>>
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>>>
>>>
>>
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