[IAEP] [SLOBS] [SLOB] email motion re Scratch Conference

[Adam Holt]

On Mon, May 22, 2017 at 1:13 PM, Samson Goddy <samsongoddy at gmail.com> wrote:

> Hello Adam,
>
> The scratch community agrees to cover the $2,800 then get reimbursed as
> you suggest.
>

If Sugar Labs were to approve some such funds, does Scratch understand the
risks that one or more visa might be denied by the French govt, and as such
they might not be reimbursed at all?

How do we get this (or similar) in writing, so as avoid painfully
unecessary he-said/she-said conflicts between Scratch and Sugar Labs, when
the risk that visa(s) are denied remains real in the utmost?

So with this new development can we officially approve the motion so that
> SFC can be inform about the reimbursement.
>
> Ask you requested the Scratch community said funding they have for me is
> around ~ €2200.
>

€2200 is about $2500, seemingly almost covering the very large $2800
requested sum.  Does this mean Sugar Labs' funds are in the end somewhat
incidental?

Or is this possibly a $2500 + $2800 trip?

That would be astonishingly expensive if so, but in any case can you
clarify fully+precisely who is risking how much money might disappear under
different circumstances, and how this will be mitigated?  However
unfortunate it would be if France denies visa(s) to you and/or Ibiam
Chihurumnaya.

So i hope i have answer all questions.
>

It bears reminding that you are requesting a much higher expenditure than
Laura Vargas' recently requested ($500) on a proven multiyear Peru
community project.  Honoring everyone's hard work as much as we can, I
personally cannot vote for Sugar Labs to approve $2800 (or clarify precise
sums) unless there are guarantees (with teeth) that funds (as noble as they
may be) won't be lost.  And/or what precisely happens when funds are in
fact lost.

Very Respectfully - thanks to Scratch investors, Ibiam, Samson & All~


On May 20, 2017 6:29 PM, "Adam Holt" <holt at laptop.org> wrote:
>
> On Sat, May 20, 2017 at 12:55 PM, Samson Goddy <samsongoddy at gmail.com>
> wrote:
>
>> On Sat, May 20, 2017 at 5:29 PM, Adam Holt <holt at laptop.org> wrote:
>>
>>> As such, a more financially judicious gamble might involve a carefully
>>> thought-out proposal for one single individual to attend.  Likely an
>>> individual who has the strongest track record of getting EU visas
>>> approved?  Or perhaps an individual who has established contacts /
>>> diplomatic connections within the French government, a high-level contact
>>> who cares about children and free software etc, to guarantee the visa will
>>> be approved?
>>>
>>
>> More explanation please, i didn't really get the point.
>>
>
> You need to establish evidence that the visa will be approved.  A single
> applicant (rather than two) confirmed by a high-level contact in the French
> government might be the best way.
>
> 3) Laura Vargas is correct SFC cannot generally provide funds in advance,
>>> so the mechanics of this entire proposal remain unclear.  Not reassuring
>>> when flight prices are already rising less than 2 months before the event.
>>> But possibly a (presumed) attendee can arrange a personal loan from a
>>> friend, to cover all funds in advance, to be reimbursed by SFC later if
>>> nothing goes wrong with the visa?
>>>
>>
>> I will reach out to the scratch team in bordeaux then discuss about it.
>>
>
> Speak to them about the above legal question too -- it is possible they
> have high-level contacts within the French govt, to provide the highest
> level of assurance that a particular visa will be approved.
>
> 4) If an improved proposal is indeed appropriate at this late stage, what
>>> community deliverables/artifacts will the attendee(s) publish and/or
>>> contribute in the end, preferably on the public record for all to share?
>>>
>> I don't understand, could you explain more.
>>
>
> How specifically will attendee(s) document their contributions, in a more
> permanent/global way -- whether via published photos, videos, ASLO,
> http://scratch.mit.edu and/or a formal report?
>
> (Most grant proposals of almost any kind require the applicant to specify
> what kinds of community documentation will result from the trip...not just
> social media, but that could be one part of it!)
>
>
>> ASIDE: What is the exact/estimated total that Scratch itself has offered
>>> to contribute?
>>>
>> They will pay my(Samson) flight (PHC > Lagos > Paris > Bordeaux), hotel,
>> foods and visa.
>>
>
> Can you provide a rough estimate for this in USD?
>
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>


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