[IAEP] [SLOBS] [SLOB] email motion re Scratch Conference

[Samson Goddy]

Hi Adam,

As you requested, i already made it clear to the scratch community about
the funding and reimbursement. I also forwarded our last mail to them, so
that they can see the situation about what is going on in Sugar Labs about
the motion. They already approve to send 500 euros to me, to cover ibiam's
passport first and some local flight bookings. They know the risk, if they
didn't agree i won't mail the first place.

Frankly speaking $2,800 is the cheapest budget i and ibiam came up with
based on my own proposed funding from the scratch community.

Please note. 1 Euro = 353 Nigerian naira, this might sounds funny but this
means things are expensive in Nigeria locally. You could do some googling.
$2,800 might sounds as a big deal to people leaving in the US or use
Dollars as their main currency but it doesn't work here in Nigeria.

*Note:* Remember we are converting this money to naira in other to spend
them in Nigeria

Things are more expensive here than in the U.S, my internet plan is almost
$100/month. Also the Proposed TA day in Nigeria that was proposed last year
didn't really work at because of the exchange rate in the country. FYI
iphone 7 was once sold for $2,300 in Nigeria.  So this is why technically
speaking this is the cheapest budget that can funds us locally and also
internationally to france.

I also mail SFC this is from Karen

"Hi Samson,

Thanks for keeping us in the loop! If the motion is approved, we'll work to
find a solution, paying by card whatever we can and exploring other options
for the rest. I leave it up to Adam, as he's the authorized representative
for Sugar, but it could be helpful for SLOBs to also specifically agree to
the cash advance, as it puts Sugar's money more at risk than the usual
approval.
"
i think i already explained how and what the $2,800 stands for in our
proposal. The Scratch community

On Mon, May 22, 2017 at 7:04 PM, Adam Holt <holt at laptop.org> wrote:

> On Mon, May 22, 2017 at 1:13 PM, Samson Goddy <samsongoddy at gmail.com>
> wrote:
>
>> Hello Adam,
>>
>> The scratch community agrees to cover the $2,800 then get reimbursed as
>> you suggest.
>>
>
> If Sugar Labs were to approve some such funds, does Scratch understand the
> risks that one or more visa might be denied by the French govt, and as such
> they might not be reimbursed at all?
>
> How do we get this (or similar) in writing, so as avoid painfully
> unecessary he-said/she-said conflicts between Scratch and Sugar Labs, when
> the risk that visa(s) are denied remains real in the utmost?
>


> So with this new development can we officially approve the motion so that
>> SFC can be inform about the reimbursement.
>>
>> Ask you requested the Scratch community said funding they have for me is
>> around ~ €2200.
>>
>
> €2200 is about $2500, seemingly almost covering the very large $2800
> requested sum.  Does this mean Sugar Labs' funds are in the end somewhat
> incidental?
>
> Or is this possibly a $2500 + $2800 trip?
>

>
> That would be astonishingly expensive if so, but in any case can you
> clarify fully+precisely who is risking how much money might disappear under
> different circumstances, and how this will be mitigated?  However
> unfortunate it would be if France denies visa(s) to you and/or Ibiam
> Chihurumnaya.
>
> So i hope i have answer all questions.
>>
>
> It bears reminding that you are requesting a much higher expenditure than
> Laura Vargas' recently requested ($500) on a proven multiyear Peru
> community project.  Honoring everyone's hard work as much as we can, I
> personally cannot vote for Sugar Labs to approve $2800 (or clarify precise
> sums) unless there are guarantees (with teeth) that funds (as noble as they
> may be) won't be lost.  And/or what precisely happens when funds are in
> fact lost.
>

> Very Respectfully - thanks to Scratch investors, Ibiam, Samson & All~
>
>
> On May 20, 2017 6:29 PM, "Adam Holt" <holt at laptop.org> wrote:
>>
>> On Sat, May 20, 2017 at 12:55 PM, Samson Goddy <samsongoddy at gmail.com>
>> wrote:
>>
>>> On Sat, May 20, 2017 at 5:29 PM, Adam Holt <holt at laptop.org> wrote:
>>>
>>>> As such, a more financially judicious gamble might involve a carefully
>>>> thought-out proposal for one single individual to attend.  Likely an
>>>> individual who has the strongest track record of getting EU visas
>>>> approved?  Or perhaps an individual who has established contacts /
>>>> diplomatic connections within the French government, a high-level contact
>>>> who cares about children and free software etc, to guarantee the visa will
>>>> be approved?
>>>>
>>>
>>> More explanation please, i didn't really get the point.
>>>
>>
>> You need to establish evidence that the visa will be approved.  A single
>> applicant (rather than two) confirmed by a high-level contact in the French
>> government might be the best way.
>>
>> 3) Laura Vargas is correct SFC cannot generally provide funds in advance,
>>>> so the mechanics of this entire proposal remain unclear.  Not reassuring
>>>> when flight prices are already rising less than 2 months before the event.
>>>> But possibly a (presumed) attendee can arrange a personal loan from a
>>>> friend, to cover all funds in advance, to be reimbursed by SFC later if
>>>> nothing goes wrong with the visa?
>>>>
>>>
>>> I will reach out to the scratch team in bordeaux then discuss about it.
>>>
>>
>> Speak to them about the above legal question too -- it is possible they
>> have high-level contacts within the French govt, to provide the highest
>> level of assurance that a particular visa will be approved.
>>
>> 4) If an improved proposal is indeed appropriate at this late stage, what
>>>> community deliverables/artifacts will the attendee(s) publish and/or
>>>> contribute in the end, preferably on the public record for all to share?
>>>>
>>> I don't understand, could you explain more.
>>>
>>
>> How specifically will attendee(s) document their contributions, in a more
>> permanent/global way -- whether via published photos, videos, ASLO,
>> http://scratch.mit.edu and/or a formal report?
>>
>> (Most grant proposals of almost any kind require the applicant to specify
>> what kinds of community documentation will result from the trip...not just
>> social media, but that could be one part of it!)
>>
>>
>>> ASIDE: What is the exact/estimated total that Scratch itself has offered
>>>> to contribute?
>>>>
>>> They will pay my(Samson) flight (PHC > Lagos > Paris > Bordeaux), hotel,
>>> foods and visa.
>>>
>>
>> Can you provide a rough estimate for this in USD?
>>
>> _______________________________________________
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>> http://lists.sugarlabs.org/listinfo/iaep
>>
>>
>>
>
>
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