[IAEP] 2 Motions for Consideration 04/01/16

[Sebastian Silva]

At the Sugar Labs board meeting where this was discussed but not voted
upon, I promised to dig back into the mail archives.

Specifically I went looking for the motion where 200$ spending
authorization was trusted to Bernie for quick approval:
http://meeting.sugarlabs.org/sugar-meeting/meetings/2011-05-08T19:25:35

Highlights:
20:00
<http://meeting.sugarlabs.org/sugar-meeting/meetings/2011-05-08T19:25:35#i_2665736>
	
	$9955.18 funds was available "unencumbered" as of Jan 2011.
20:01
<http://meeting.sugarlabs.org/sugar-meeting/meetings/2011-05-08T19:25:35#i_2665737>
	
	walterbender: Revenue seems to have come from only 2 sources: indiv
donation money, money from Google.
20:01
<http://meeting.sugarlabs.org/sugar-meeting/meetings/2011-05-08T19:25:35#i_2665738>
	
	cjb: can/should we find a fundraising person?
20:01
<http://meeting.sugarlabs.org/sugar-meeting/meetings/2011-05-08T19:25:35#i_2665739>
	
	bernie: agrees
20:03
<http://meeting.sugarlabs.org/sugar-meeting/meetings/2011-05-08T19:25:35#i_2665740>
	
	walterbender: we've only had a few thousands per year in unencumbered
funds every year, and we're spending a large chunk of it this year.
20:04
<http://meeting.sugarlabs.org/sugar-meeting/meetings/2011-05-08T19:25:35#i_2665741>
	
	cjb: agrees, should expenses above $200 require approval?
20:04
<http://meeting.sugarlabs.org/sugar-meeting/meetings/2011-05-08T19:25:35#i_2665742>
	
	many seem to agree..
20:04
<http://meeting.sugarlabs.org/sugar-meeting/meetings/2011-05-08T19:25:35#i_2665743>
	
	bernie: more t-shirts businesses please!
20:04
<http://meeting.sugarlabs.org/sugar-meeting/meetings/2011-05-08T19:25:35#i_2665744>
	
	walterbender: yes, we've delegated this to local labs..
20:05
<http://meeting.sugarlabs.org/sugar-meeting/meetings/2011-05-08T19:25:35#i_2665745>
	
	bernie: authorization for t-shirts has..
20:08
<http://meeting.sugarlabs.org/sugar-meeting/meetings/2011-05-08T19:25:35#i_2665746>
	
	walterbender suggestion: bernie approve funds instantly if under $200..
20:08
<http://meeting.sugarlabs.org/sugar-meeting/meetings/2011-05-08T19:25:35#i_2665747>
	bernie 	MOTION: A slob (to start with, Bernie) is authorized to
20:08
<http://meeting.sugarlabs.org/sugar-meeting/meetings/2011-05-08T19:25:35#i_2665748>
	
	approve spending tickets filed on the bugtracker up to
20:08
<http://meeting.sugarlabs.org/sugar-meeting/meetings/2011-05-08T19:25:35#i_2665749>
	
	$200.  For amounts larger than this, we still need a full
20:08
<http://meeting.sugarlabs.org/sugar-meeting/meetings/2011-05-08T19:25:35#i_2665750>
	
	SLOBs motion.
20:09
<http://meeting.sugarlabs.org/sugar-meeting/meetings/2011-05-08T19:25:35#i_2665751>
	
	seconded by walter
20:09
<http://meeting.sugarlabs.org/sugar-meeting/meetings/2011-05-08T19:25:35#i_2665752>
	
	+1 from me
20:09
<http://meeting.sugarlabs.org/sugar-meeting/meetings/2011-05-08T19:25:35#i_2665753>
	
	6 people authorized, mchua_afk vote pending




Here I found some interesting developments to this motion:

http://meeting.sugarlabs.org/sugar-meeting/2012-01-03
At this meeting the board discussed a "Finance Team Coordinator"

At that time Walter nominated Robert Fadel for the role, and there was
an offering by Laura Vargas of help on the topic.

A few highlights:
21:12
<http://meeting.sugarlabs.org/sugar-meeting/2012-01-03#i_2714815>
walterbender 	let's try to be focused in respect to everyone's time
21:12 <http://meeting.sugarlabs.org/sugar-meeting/2012-01-03#i_2714816> 	
	#topic board positions
21:13 <http://meeting.sugarlabs.org/sugar-meeting/2012-01-03#i_2714817> 	
	As requested I checked with Bert and he is willing to continue as
Ombudsman
21:13 <http://meeting.sugarlabs.org/sugar-meeting/2012-01-03#i_2714818> 	
	Also I had discussions with both Robert Fadel and Laura Vargas about
the finance team coordinator position
21:14 <http://meeting.sugarlabs.org/sugar-meeting/2012-01-03#i_2714819> 	
	note that we are not calling the position "Treasurer" :)


walterbender 	A bit of background on Robert: he was the Finance Director
of both the MIT Media Lab and OLPC
21:15 <http://meeting.sugarlabs.org/sugar-meeting/2012-01-03#i_2714822> 	
	His last day at OLPC was the last day of 2011
21:15 <http://meeting.sugarlabs.org/sugar-meeting/2012-01-03#i_2714823> 	
	He is willing to manage our finances and interface with SFC as he wants
to keep a hand in the project
21:16 <http://meeting.sugarlabs.org/sugar-meeting/2012-01-03#i_2714824> 	
	Re Laura, her interests are more geared towards development and models,
not the day-to-day management.

21:20
<http://meeting.sugarlabs.org/sugar-meeting/2012-01-03#i_2714840>
walterbender 	We may want to establish some level of autonomy for Robert
down the road.
21:20 <http://meeting.sugarlabs.org/sugar-meeting/2012-01-03#i_2714841> 	
	cjl: I don't think so... we don't appoint team leaders...
21:21
<http://meeting.sugarlabs.org/sugar-meeting/2012-01-03#i_2714842> 	cjl
walterbender: ok
21:21
<http://meeting.sugarlabs.org/sugar-meeting/2012-01-03#i_2714843>
bkuhn 	walterbender: the only thing I'd suggest a formality for is if
you want the Finance Coordinator to approve expenses without SLOBs
approval.
21:21
<http://meeting.sugarlabs.org/sugar-meeting/2012-01-03#i_2714844>
walterbender 	bkuhn: I do want to get there, but I'd like Robert to
propose the mechanism
21:21
<http://meeting.sugarlabs.org/sugar-meeting/2012-01-03#i_2714845>
bkuhn 	walterbender: np.
21:21
<http://meeting.sugarlabs.org/sugar-meeting/2012-01-03#i_2714846>
walterbender 	so I'd prefer to wait


In sum I think Caryls proposal is solid, has a precedent, and should be
considered by SLOBS to vote, pending only a candidate for the position
and a discussion on wether it should be compensated or not.

Regards,
Sebastian



On 30/03/16 11:53, Caryl Bigenho wrote:
> Hi Folks…
>
> I am presenting 2 proposals regarding the position of Treasurer (a
> position currently undefined and unfilled) for consideration at
> Friday's SLOBs meeting. One is an ammendment to the bylaws regarding
> the eligibility of the person serving in the position and the other is
> a separate motion dealing with the duties of said Treasurer and how
> financial matters would be handled going forward. 
>
> To see and comment or "tweak" these proposals, you can go
> to: https://docs.google.com/document/d/16jIFuZ9bX-Bv675BpA1KmcEcRcX4PRCOUEX0ICRUkOc/edit?usp=sharing  
>
> I will also attach a copy to this email, but to add your input, please
> go to Google Docs to do it so we can all see it. You will note that
> something has been left open intentionally under "Expenses" ($X).
> Comments and suggestions on this amount before the meeting would be a
> way to speed things up when the board actually considers the motion.
>
> The main purpose of these motions is to clarify how finances will be
> handled in the future and to simplify and clarify  the procedure for
> requesting and disbursing funds for approved projects. The proposal
> submitted by Samson Goddy for a translation project in Nigeria is an
> excellent example of the kind of well crafted proposal that we would
> hope to see in the future with these motions added to the bylaws.
>
> I also want to clarify that, under no circumstances do I wish to be
> considered for the position of Treasurer. I think it should be someone
> who has the time and energy to do it well!  I can think of several
> such people, but I will leave that to the SLOBs.
>
> Caryl Bigenho
>
> P.S. I have been without internet since Sunday (just had new service
> installed late yesterday) so I didn't send this until this morning.
>
>
>
>
>
>
> _______________________________________________
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> IAEP at lists.sugarlabs.org
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