[Sugar-devel] [SLOBS] [IAEP] [Motion]Re: [SLOB] approval needed for Bender's GCI travel expenses

Lionel Laské lionel.laske at gmail.com
Sat Jul 7 09:16:00 EDT 2018



2018-07-07 14:56 GMT+02:00 Ignacio Rodríguez <ignacio at sugarlabs.org>:

> I'll second it
> El sáb., 7 de jul. de 2018 08:47, Samson Goddy <samsongoddy at gmail.com>
> escribió:
>> Dear SLOBs,
>> Motion: To approve Walter's $614.03 reimbursement request. I would like
>> if this motion will be seconded. So we can process to voting.
>> Regards
>> Samson
>> On Sat, Jul 7, 2018, 3:55 AM Walter Bender <walter.bender at gmail.com>
>> wrote:
>>> Fellow oversight board members,
>>> I would appreciate if someone would propose a motion as per Bradley's
>>> email below so that I can get reimbursed for my travel to the Google Mentor
>>> Summit.
>>> thx.
>>> -walter
>>> ---------- Forwarded message ---------
>>> From: Bradley M. Kuhn via RT <accounts-payable at tix.sfconservancy.org>
>>> Date: Fri, Jul 6, 2018 at 8:04 PM
>>> Subject: [sfconservancy.org #898] SLOBS approval needed for Bender's
>>> GCI travel expenses.
>>> To: <walter.bender at gmail.com>
>>> Walter Bender via RT wrote on Sunday,  1 July:
>>> > As you know, Google sponsors one mentor from each participating org to
>>> > attend the summit and the costs of the trip are passed through to Google.
>>> ...
>>> > Please contact me if you have any further questions.
>>> This assessment is actually no longer accurate, and as such, we need
>>> approval from SLOBs to proceed with the travel reimbursement, just like we
>>> do with any other.  Adam, could you as Representative communicate that SLOBs
>>> approved $614.03 for Walter's travel.
>>> Reasons we need such approval are below:
>>> The information that Walter relied on to write the above is out of date.  A
>>> few years ago, Google changed the nature of the way payments are made for
>>> GCI and GSoC.  While, informally, Google requests that a certain part of the
>>> payments be used for travel expenses for the GCI and GSoC Mentor Summits
>>> (respectively) there is no longer a formal requirement, agreement, nor
>>> arrangement that requires Conservancy (and its Sugar Labs project) to use
>>> these funds for that purpose.  Sugar Labs could use the funds for any
>>> purpose that fits within the project and Conservancy's charitable mission.
>>> Thus, under the FSA with Conservancy, it's up to Sugar Labs to recommend
>>> that how we spend the funds.
>>> As you decide on whether you'd like to pay the funds for this purpose, note
>>> that Bender's expenses are substantially less than the amount given as a
>>> donation for GCI.  Sugar received $7,380.00 total for its participation in
>>> GCI 2017
>>> Finally, please avoid the phrase "pass through" with regard to funds at
>>> Conservancy.  Regardless of any specific donation situation, Conservancy
>>> *does not* do any activity as a "pass through" fiscal sponsor.  That phrase
>>> has specific meaning in USA-non-profit circles and that's never what we're
>>> doing here, no matter what.
>>> Meanwhile, Walter, there's a receipt missing:
>>> > $25 Baggage fee*
>>> > * My restricted fare on United did not allow me any luggage beyond a
>>> > personal bag for my laptop. I managed on the way out, but could not
>>> > manage on the way back, hence I had to check a bag.
>>> This is within policy, but it does require a receipt when proposed as a
>>> stand-alone expense.  It looks like you didn't attach the receipt.  (I
>>> noticed you attached the same file twice, so I suspect that there is another
>>> file of receipts we haven't gotten yet).
>>> AFIAK, all major airline give a receipt for checked luggage at the time they
>>> collect payment.  If you lost that, in my experience, you can get the
>>> receipt from the airline's website from your account after the fact.
>>> Please send along the $25 receipt.  Everything else seems well documented.
>>> Note in future you don't need to include receipts for M&IE; please take a
>>> look at the travel policy section regarding that:
>>>   https://sfconservancy.org/projects/policies/conservancy-travel-policy.html
>>> --
>>> Walter Bender
>>> Sugar Labs
>>> http://www.sugarlabs.org
>>> <http://www.sugarlabs.org>
>>> _______________________________________________
>> Sugar-devel mailing list
>>> Sugar-devel at lists.sugarlabs.org
>>> http://lists.sugarlabs.org/listinfo/sugar-devel
>> _______________________________________________
>> IAEP -- It's An Education Project (not a laptop project!)
>> IAEP at lists.sugarlabs.org
>> http://lists.sugarlabs.org/listinfo/iaep
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> SLOBs at lists.sugarlabs.org
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