[Sugar-devel] [Sur] [SLOBS] [IAEP] [Motion]Re: [SLOB] approval needed for Bender's GCI travel expenses

Fri Jul 13 00:00:14 EDT 2018

+1

El jue., 12 jul. 2018 6:49 p. m., rosamel norma ramirez mendez <
rosanor43 at hotmail.com> escribió:

> +1
>
> Descarga Outlook para iOS <https://aka.ms/o0ukef>
> ------------------------------
> *From:* olpc-Sur <olpc-sur-bounces at lists.laptop.org> on behalf of Pacita
> Pena <pacitapenanieto at gmail.com>
> *Sent:* Thursday, July 12, 2018 10:47:20 AM
> *To:* SUR
> *Cc:* iaep; Sugar-dev Devel; Samson Goddy; Adam Holt; SLOBs
> *Subject:* Re: [Sur] [SLOBS] [IAEP] [Motion]Re: [Sugar-devel] [SLOB]
> approval needed for Bender's GCI travel expenses
>
> +1
>
> 2018-07-12 7:08 GMT-04:00 Claudia Urrea <callaurrea at gmail.com>:
>
>> +1
>>
>> On Sat, Jul 7, 2018 at 5:21 PM, Samson Goddy <samsongoddy at gmail.com>
>> wrote:
>>
>>> +1 from me
>>>
>>> On Sat, Jul 7, 2018, 3:54 PM Adam Holt <holt at laptop.org> wrote:
>>>
>>>> +1
>>>>
>>>> On Sat, Jul 7, 2018 at 9:16 AM, Lionel Laské <lionel.laske at gmail.com>
>>>> wrote:
>>>>
>>>>> +1
>>>>>
>>>>>         Lionel
>>>>>
>>>>> 2018-07-07 14:56 GMT+02:00 Ignacio Rodríguez <ignacio at sugarlabs.org>:
>>>>>
>>>>>> I'll second it
>>>>>>
>>>>>> El sáb., 7 de jul. de 2018 08:47, Samson Goddy <samsongoddy at gmail.com>
>>>>>> escribió:
>>>>>>
>>>>>>> Dear SLOBs,
>>>>>>>
>>>>>>> Motion: To approve Walter's $614.03 reimbursement request. I would
>>>>>>> like if this motion will be seconded. So we can process to voting.
>>>>>>>
>>>>>>>
>>>>>>> Regards
>>>>>>> Samson
>>>>>>>
>>>>>>> On Sat, Jul 7, 2018, 3:55 AM Walter Bender <walter.bender at gmail.com>
>>>>>>> wrote:
>>>>>>>
>>>>>>>> Fellow oversight board members,
>>>>>>>>
>>>>>>>> I would appreciate if someone would propose a motion as per
>>>>>>>> Bradley's email below so that I can get reimbursed for my travel to the
>>>>>>>> Google Mentor Summit.
>>>>>>>>
>>>>>>>> thx.
>>>>>>>>
>>>>>>>> -walter
>>>>>>>>
>>>>>>>> ---------- Forwarded message ---------
>>>>>>>> From: Bradley M. Kuhn via RT <
>>>>>>>> accounts-payable at tix.sfconservancy.org>
>>>>>>>> Date: Fri, Jul 6, 2018 at 8:04 PM
>>>>>>>> Subject: [sfconservancy.org #898] SLOBS approval needed for
>>>>>>>> Bender's GCI travel expenses.
>>>>>>>> To: <walter.bender at gmail.com>
>>>>>>>>
>>>>>>>>
>>>>>>>> Walter Bender via RT wrote on Sunday,  1 July:
>>>>>>>> > As you know, Google sponsors one mentor from each participating org to
>>>>>>>> > attend the summit and the costs of the trip are passed through to Google.
>>>>>>>> ...
>>>>>>>> > Please contact me if you have any further questions.
>>>>>>>>
>>>>>>>> This assessment is actually no longer accurate, and as such, we need
>>>>>>>> approval from SLOBs to proceed with the travel reimbursement, just like we
>>>>>>>> do with any other.  Adam, could you as Representative communicate that SLOBs
>>>>>>>> approved $614.03 for Walter's travel.
>>>>>>>>
>>>>>>>> Reasons we need such approval are below:
>>>>>>>>
>>>>>>>> The information that Walter relied on to write the above is out of date.  A
>>>>>>>> few years ago, Google changed the nature of the way payments are made for
>>>>>>>> GCI and GSoC.  While, informally, Google requests that a certain part of the
>>>>>>>> payments be used for travel expenses for the GCI and GSoC Mentor Summits
>>>>>>>> (respectively) there is no longer a formal requirement, agreement, nor
>>>>>>>> arrangement that requires Conservancy (and its Sugar Labs project) to use
>>>>>>>> these funds for that purpose.  Sugar Labs could use the funds for any
>>>>>>>> purpose that fits within the project and Conservancy's charitable mission.
>>>>>>>> Thus, under the FSA with Conservancy, it's up to Sugar Labs to recommend
>>>>>>>> that how we spend the funds.
>>>>>>>>
>>>>>>>> As you decide on whether you'd like to pay the funds for this purpose, note
>>>>>>>> that Bender's expenses are substantially less than the amount given as a
>>>>>>>> donation for GCI.  Sugar received $7,380.00 total for its participation in
>>>>>>>> GCI 2017
>>>>>>>>
>>>>>>>> Finally, please avoid the phrase "pass through" with regard to funds at
>>>>>>>> Conservancy.  Regardless of any specific donation situation, Conservancy
>>>>>>>> *does not* do any activity as a "pass through" fiscal sponsor.  That phrase
>>>>>>>> has specific meaning in USA-non-profit circles and that's never what we're
>>>>>>>> doing here, no matter what.
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> Meanwhile, Walter, there's a receipt missing:
>>>>>>>>
>>>>>>>> > $25 Baggage fee*
>>>>>>>>
>>>>>>>> > * My restricted fare on United did not allow me any luggage beyond a
>>>>>>>> > personal bag for my laptop. I managed on the way out, but could not
>>>>>>>> > manage on the way back, hence I had to check a bag.
>>>>>>>>
>>>>>>>> This is within policy, but it does require a receipt when proposed as a
>>>>>>>> stand-alone expense.  It looks like you didn't attach the receipt.  (I
>>>>>>>> noticed you attached the same file twice, so I suspect that there is another
>>>>>>>> file of receipts we haven't gotten yet).
>>>>>>>>
>>>>>>>> AFIAK, all major airline give a receipt for checked luggage at the time they
>>>>>>>> collect payment.  If you lost that, in my experience, you can get the
>>>>>>>> receipt from the airline's website from your account after the fact.
>>>>>>>>
>>>>>>>> Please send along the $25 receipt.  Everything else seems well documented.
>>>>>>>>
>>>>>>>> Note in future you don't need to include receipts for M&IE; please take a
>>>>>>>> look at the travel policy section regarding that:
>>>>>>>>   https://sfconservancy.org/projects/policies/conservancy-travel-policy.html
>>>>>>>>
>>>>>>>>
>>>>>>>>
>>>>>>>> --
>>>>>>>> Walter Bender
>>>>>>>> Sugar Labs
>>>>>>>> http://www.sugarlabs.org
>>>>>>>> <http://www.sugarlabs.org>
>>>>>>>> _______________________________________________
>>>>>>>>
>>>>>>> Sugar-devel mailing list
>>>>>>>> Sugar-devel at lists.sugarlabs.org
>>>>>>>> http://lists.sugarlabs.org/listinfo/sugar-devel
>>>>>>>>
>>>>>>> _______________________________________________
>>>>>>> IAEP -- It's An Education Project (not a laptop project!)
>>>>>>> IAEP at lists.sugarlabs.org
>>>>>>> http://lists.sugarlabs.org/listinfo/iaep
>>>>>>
>>>>>>
>>>>>> _______________________________________________
>>>>>> SLOBs mailing list
>>>>>> SLOBs at lists.sugarlabs.org
>>>>>> http://lists.sugarlabs.org/listinfo/slobs
>>>>>>
>>>>>>
>>>>>
>>>>> _______________________________________________
>>>>> IAEP -- It's An Education Project (not a laptop project!)
>>>>> IAEP at lists.sugarlabs.org
>>>>> http://lists.sugarlabs.org/listinfo/iaep
>>>>>
>>>>> --
>>>>> <http://lists.sugarlabs.org/listinfo/iaep>
>>>>> <http://lists.sugarlabs.org/listinfo/iaep>
>>>>> Unsung Heroes of OLPC, interviewed live @
>>>>> <http://lists.sugarlabs.org/listinfo/iaep>http://unleashkids.org !
>>>>>
>>>> _______________________________________________
>>>> IAEP -- It's An Education Project (not a laptop project!)
>>>> IAEP at lists.sugarlabs.org
>>>> http://lists.sugarlabs.org/listinfo/iaep
>>>
>>>
>>> _______________________________________________
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>>> SLOBs at lists.sugarlabs.org
>>> http://lists.sugarlabs.org/listinfo/slobs
>>>
>>>
>>
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