[Sugar-devel] Fwd: [GSoC Mentors] GSoC 2022 Updates and Details for Mentors and Org Admins

[Walter Bender]

---------- Forwarded message ---------
From: 'sttaylor' via Google Summer of Code Mentors List
<google-summer-of-code-mentors-list at googlegroups.com>
Date: Wed, Nov 10, 2021 at 4:10 PM
Subject: [GSoC Mentors] GSoC 2022 Updates and Details for Mentors and Org Admins
To: Google Summer of Code Mentors List
<google-summer-of-code-mentors-list at googlegroups.com>


Hi Mentors and Org Admins,

Google Summer of Code is starting an exciting new chapter with
multiple updates to the program in 2022. The open source ecosystem has
evolved since GSoC’s first program in 2005 and we’re adjusting the
program to meet the needs of our communities.

We discussed these changes in depth at the virtual Mentor Summit last
week and wanted to give you the highlights as well as some of the
finer details. This email is long, so I apologize in advance.


(1) Starting in 2022, the program will be open to all newcomers of
open source that are 18 years and older, no longer focusing solely on
university students. With folks around the world changing careers,
returning to the workforce, learning on their own (outside of academic
programs) we see an opportunity to reach a plethora of excited
individuals who want to learn more about open source and be a part of
our amazing GSoC communities.

With this change we needed a new way to address the participants who
are not students so we came up with the term “GSoC Contributors” as it
is more welcoming than participants. We are trying to use the full
term “GSoC Contributor” so they aren’t confused in a general
conversation about contributors already in your community.

For orgs this still means you will be focused on bringing new
contributors into your organization, this is not a way for your org to
pay a current great contributor. You want to welcome new contributors,
that is the true spirit of GSoC.

Why make this change now, after 17 years? In our previous 3 in-person
mentor summits (2017-2019) we asked the question ‘who is your ideal
GSoC contributor?’ a) students b) developers a little further into
their careers than students (you aren’t teaching them version control,
testing protocols, etc. because they are already familiar) or c) you
are happy bringing excited new contributors into your community and
their level of experience doesn’t necessarily matter to your org. And
all 3 years the mentors were equally divided ⅓,⅓ and ⅓.  We believe
this is an opportunity to bring many more new contributors into your
community that are excited to learn more about open source and will
hopefully stay long after their GSoC program ends.

Explicitly stating requirements. If your org really enjoys mentoring
students or wants a person with more general coding experience who can
dive right into your codebase, you can choose to just focus on that
particular group of GSoC Contributors. However you must be explicit
and communicate this in every possible place to be fair to applicants
who are looking into your org and want to write a proposal. You should
state your strong preference in your instructions/requirements for
proposals on your GSoC org homepage, under project ideas list or at
any place where applicants will be looking before they dive into
writing proposals. Organizations are encouraged to state experience
level expected (beginner, intermediate, etc.) along with difficulty of
the project (easy, medium, challenging).


(2) GSoC Contributors will be able to choose from multiple size
projects ~175 hour (medium) and 350 hour (large). We understand not
everyone can spend 30 hours a week on a coding project for 12 weeks
but they would like to be a part of these communities with the help of
mentors.

We know many mentors were concerned when we added the concept of 175hr
projects for this year, and while it worked out great for many orgs,
some orgs were not happy with the change and said their projects were
very involved and need the bigger, 350 hour projects for the
contributor to be able to get anything really accomplished. So for
2022 we will have both sizes of projects.

We strongly encourage orgs to have both size projects available in
their project ideas lists and in their slot allocation requests. If
your org really liked the 175 hr project size and just wants to have
those available, that is fine. Keep in mind that when we are
allocating slots, if your org is only asking for large projects and
you are used to getting 5 or 6 slots you may only get 3 or 4 slots.

We know coming up with projects that are a certain time requirement
can be tricky, but we trust you all. And if you realize that what you
thought would be a 175 hr project is really more like a 275+ hr
project, the mentor can work with the GSoC contributor to adjust the
scope during the summer. This is what y’all have been doing for years
and re-scoping is fine as long as you and the GSoC contributor are
doing it together. You will not be able to switch a project to a
larger project from a medium sized project once slots have been
assigned.

The stipend amounts for GSoC Contributors will be in the same general
range as the last couple of years with the medium size 175 hr projects
being half the dollar amount of the 350 hr projects. The org stipend
will be $500 per GSoC Contributor regardless of whether it’s a medium
or large project.


(3) We are building increased flexibility around the timing of
projects - there is an option to extend the standard 12 week coding
time frame to a maximum of 22 weeks.  This option is to allow for
folks who may realize that spreading the work over say, 16 weeks, is a
more realistic goal with their current life situation. Or for
contributors who have life happen in the middle of the program and
they can’t work on their projects for a few weeks, but they can come
back to it after a month to finish it. Mentors and GSoC Contributors
can work together to decide at the proposal stage if they want to
lengthen a project to something longer than the 12 weeks or the
extension can happen during the coding period itself. Ultimately the
Org Admin will be the one making the end date adjustment for each GSoC
Contributor project on their dashboard so they have the final say on
when they want all projects completed in their org.

Hopefully this makes it easier for GSoC Contributors and mentors to be
able to navigate together when obstacles occur and the GSoC
Contributor can still successfully complete their project just in a
bit longer time frame than they (and their mentor) may have planned
on.

General Program Flow

The general program flow will continue to be the same up to the coding
period, and then depending on the length of the student’s project (12
week, 15 week, etc.) their evaluation deadlines may vary. With the new
webapp we are building, it will be very clear what your next action
item is - this is especially important for org admins as they could
have many projects spread out with different deadlines. We are very
focused on making the webapp easy to use. : )

We encourage you to explore our resources (including flyers and slide
decks), the Contributor/Student Guide (fully updated with the changes)
and Mentor Guides (not updated yet, though only minor changes needed
in there). You can also view (and share!) our announcement blog post.
You can always check out our archive for previous successful projects
by year.

The timeline for 2022 will be announced late this year on our upcoming
new program site.

We hope you are excited about these changes.

Feel free to reach out to us at gsoc-support at google.com with any
specific questions or concerns.

Best,

Stephanie and Saranya


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-- 
Walter Bender
Sugar Labs
https://www.sugarlabs.org