[Sugar-devel] [IAEP] [Motion]Re: [SLOB] approval needed for Bender's GCI travel expenses

[Ignacio Rodríguez]

I'll second it

El sáb., 7 de jul. de 2018 08:47, Samson Goddy <samsongoddy at gmail.com>
escribió:

> Dear SLOBs,
>
> Motion: To approve Walter's $614.03 reimbursement request. I would like
> if this motion will be seconded. So we can process to voting.
>
>
> Regards
> Samson
>
> On Sat, Jul 7, 2018, 3:55 AM Walter Bender <walter.bender at gmail.com>
> wrote:
>
>> Fellow oversight board members,
>>
>> I would appreciate if someone would propose a motion as per Bradley's
>> email below so that I can get reimbursed for my travel to the Google Mentor
>> Summit.
>>
>> thx.
>>
>> -walter
>>
>> ---------- Forwarded message ---------
>> From: Bradley M. Kuhn via RT <accounts-payable at tix.sfconservancy.org>
>> Date: Fri, Jul 6, 2018 at 8:04 PM
>> Subject: [sfconservancy.org #898] SLOBS approval needed for Bender's GCI
>> travel expenses.
>> To: <walter.bender at gmail.com>
>>
>>
>> Walter Bender via RT wrote on Sunday,  1 July:
>> > As you know, Google sponsors one mentor from each participating org to
>> > attend the summit and the costs of the trip are passed through to Google.
>> ...
>> > Please contact me if you have any further questions.
>>
>> This assessment is actually no longer accurate, and as such, we need
>> approval from SLOBs to proceed with the travel reimbursement, just like we
>> do with any other.  Adam, could you as Representative communicate that SLOBs
>> approved $614.03 for Walter's travel.
>>
>> Reasons we need such approval are below:
>>
>> The information that Walter relied on to write the above is out of date.  A
>> few years ago, Google changed the nature of the way payments are made for
>> GCI and GSoC.  While, informally, Google requests that a certain part of the
>> payments be used for travel expenses for the GCI and GSoC Mentor Summits
>> (respectively) there is no longer a formal requirement, agreement, nor
>> arrangement that requires Conservancy (and its Sugar Labs project) to use
>> these funds for that purpose.  Sugar Labs could use the funds for any
>> purpose that fits within the project and Conservancy's charitable mission.
>> Thus, under the FSA with Conservancy, it's up to Sugar Labs to recommend
>> that how we spend the funds.
>>
>> As you decide on whether you'd like to pay the funds for this purpose, note
>> that Bender's expenses are substantially less than the amount given as a
>> donation for GCI.  Sugar received $7,380.00 total for its participation in
>> GCI 2017
>>
>> Finally, please avoid the phrase "pass through" with regard to funds at
>> Conservancy.  Regardless of any specific donation situation, Conservancy
>> *does not* do any activity as a "pass through" fiscal sponsor.  That phrase
>> has specific meaning in USA-non-profit circles and that's never what we're
>> doing here, no matter what.
>>
>>
>>
>> Meanwhile, Walter, there's a receipt missing:
>>
>> > $25 Baggage fee*
>>
>> > * My restricted fare on United did not allow me any luggage beyond a
>> > personal bag for my laptop. I managed on the way out, but could not
>> > manage on the way back, hence I had to check a bag.
>>
>> This is within policy, but it does require a receipt when proposed as a
>> stand-alone expense.  It looks like you didn't attach the receipt.  (I
>> noticed you attached the same file twice, so I suspect that there is another
>> file of receipts we haven't gotten yet).
>>
>> AFIAK, all major airline give a receipt for checked luggage at the time they
>> collect payment.  If you lost that, in my experience, you can get the
>> receipt from the airline's website from your account after the fact.
>>
>> Please send along the $25 receipt.  Everything else seems well documented.
>>
>> Note in future you don't need to include receipts for M&IE; please take a
>> look at the travel policy section regarding that:
>>   https://sfconservancy.org/projects/policies/conservancy-travel-policy.html
>>
>>
>>
>> --
>> Walter Bender
>> Sugar Labs
>> http://www.sugarlabs.org
>> <http://www.sugarlabs.org>
>> _______________________________________________
>>
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>>
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