<html> <head> <meta http-equiv="Content-Type" content="text/html; charset=Windows-1252"> <style type="text/css" style="display:none;"></style> </head> <body dir="ltr"> <div id="divtagdefaultwrapper" style="font-size:12pt;color:#000000;font-family:Calibri,Helvetica,sans-serif;" dir="ltr"> <p style="margin-top:0;margin-bottom:0"></p> <p style="margin: 0px; font: 12px Helvetica;"></p> <p style="margin: 0px; font: 12px Helvetica;">Hi Folks,</p> <p style="margin: 0px; font: 12px Helvetica; min-height: 14px;"><br> </p> <p style="margin: 0px; font: 12px Helvetica;">This is the second year that there has been a problem with the costs of GCI mentor travel that went beyond just a simple round trip ticket from A to B and back to A. I think it is time to consider what is causing the problem and come up with an agreeable solution going forward. Adam is correct in saying that foreign travel works differently from domestic.<span class="Apple-converted-space"> </span></p> <p style="margin: 0px; font: 12px Helvetica; min-height: 14px;"><br> </p> <p style="margin: 0px; font: 12px Helvetica;">First and foremost… we should consider that a trip from a place that is many hours away by air, and is perhaps the mentor’s first trip to the US would be a great time for her/him to travel a bit in the country while she/he is here. In fact, it would be a shame if they were not able to take advantage of this opportunity to visit people and places that are important to them and can enrich their experience and background. Still, it is not SugarLabs responsibility to cover the increased costs of doing so.</p> <p style="margin: 0px; font: 12px Helvetica; min-height: 14px;"><br> </p> <p style="margin: 0px; font: 12px Helvetica;">So, we need a reasonable policy. I can think of two we might consider.<span class="Apple-converted-space"> </span></p> <p style="margin: 0px; font: 12px Helvetica; min-height: 14px;"><br> </p> <p style="margin: 0px; font: 12px Helvetica;"><b>Option 1: </b>SugarLabs could cover the cost of a round trip ticket from the mentor’s home airport to either the US airport closest to the event (e.g. Mentor Summit) OR the airport from which the mentor plans to leave the US… which ever is <span style="text-decoration: underline;">more.</span><span class="Apple-converted-space"> </span>The mentor would be responsible for finding funds to cover the difference between the more expensive round trip ticket and a more costly “open jaws” ticket. All other travel in the US would be the responsibility of the mentor (with a little help from their friends ( ;-D)). <span class="Apple-converted-space"> </span></p> <p style="margin: 0px; font: 12px Helvetica; min-height: 14px;"><br> </p> <p style="margin: 0px; font: 12px Helvetica;"><b>Option 2: </b>SugarLabs would cover the cost of a round trip ticket from the mentor’s home airport to the US airport closest to the event (e.g. Mentor Summit). The mentor would be free to do any travel within the US to extend their stay after the event, at their own (and/or their friends’ and family’s) expense. But at the end of the travel, they would be expected to <span style="text-decoration: underline;">return to the airport where they arrived</span>… again at their own expense. Then they would return home on the remaining portion of their regular round trip ticket.</p> <p style="margin: 0px; font: 12px Helvetica; min-height: 14px;"><br> </p> <p style="margin: 0px; font: 12px Helvetica;">I’ve tried to make this as simple and clear as possible. If others want to edit for greater clarity (or have other options in mind) please do so. The net effect of Option 1 depends a lot in what part of the world the person is coming from. It might even be less expensive than Option 2 for some itineraries.<span class="Apple-converted-space"> </span></p> <p style="margin: 0px; font: 12px Helvetica; min-height: 14px;"><br> </p> <p style="margin: 0px; font: 12px Helvetica;"><span class="Apple-converted-space"> </span>I think it would be a very good idea to choose one of these options (or both with instructions to use the one with the lowest net cost), or another option,<span class="Apple-converted-space"> </span>and put it to a vote of the SLOB at the October meeting.</p> <p style="margin: 0px; font: 12px Helvetica; min-height: 14px;"><br> </p> <p style="margin: 0px; font: 12px Helvetica;">Going forward I can see many more mentors wanting to travel after the summit. Having a stated policy in place would help things move more smoothly in the future.</p> <p style="margin: 0px; font: 12px Helvetica; min-height: 14px;"><br> </p> <p style="margin: 0px; font: 12px Helvetica;">Caryl (aka GrannieB)</p> <br> <p></p> <br> <p></p> </div> <hr style="display:inline-block;width:98%" tabindex="-1"> <div id="divRplyFwdMsg" dir="ltr"><font face="Calibri, sans-serif" style="font-size:11pt" color="#000000"><b>From:</b> IAEP <iaep-bounces@lists.sugarlabs.org> on behalf of Ignacio Rodríguez <ignacio@sugarlabs.org><br> <b>Sent:</b> Tuesday, September 18, 2018 1:05:02 PM<br> <b>To:</b> samsongoddy@gmail.com<br> <b>Cc:</b> iaep@lists.sugarlabs.org; sugar-devel@lists.sugarlabs.org; SLOBs<br> <b>Subject:</b> Re: [IAEP] [SLOB] motion regarding GSoC mentor travel</font> <div> </div> </div> <meta content="text/html; charset=utf-8"> <div> <div dir="ltr"> <div class="x_gmail_default" style="font-family:arial,helvetica,sans-serif; color:#000000"> Hello.</div> <div class="x_gmail_default" style="font-family:arial,helvetica,sans-serif; color:#000000"> I'm not trying to be mean or something, but wondering who is he meeting from SugarLabs?<br> </div> <div class="x_gmail_default" style="font-family:arial,helvetica,sans-serif; color:#000000"> <br> </div> <div class="x_gmail_default" style="font-family:arial,helvetica,sans-serif; color:#000000"> > <span style="font-family:Arial,Helvetica,sans-serif; color:rgb(34,34,34)">(to visit some Sugar Labs people and his cousin in DC.)</span><span style="font-family:Arial,Helvetica,sans-serif; color:rgb(34,34,34)"> <br> <br> Greetings,</span></div> <div class="x_gmail_default" style="font-family:arial,helvetica,sans-serif; color:#000000"> <span style="font-family:Arial,Helvetica,sans-serif; color:rgb(34,34,34)">Ignacio.-</span></div> </div> <br> <div class="x_gmail_quote"> <div dir="ltr">On Tue, Sep 18, 2018 at 4:20 PM Samson Goddy <<a href="mailto:samsongoddy@gmail.com">samsongoddy@gmail.com</a>> wrote:<br> </div> <blockquote class="x_gmail_quote" style="margin:0 0 0 .8ex; border-left:1px #ccc solid; padding-left:1ex"> <div dir="auto">Seconded, <div dir="auto"><br> </div> <div dir="auto">I believe that members should use opportunities like Gsoc to Meetup fellow members. </div> <div dir="auto"><br> </div> <div dir="auto"><br> </div> <div dir="auto">Regards</div> </div> <br> <div class="x_gmail_quote"> <div dir="ltr">On Tue, Sep 18, 2018, 8:17 PM Walter Bender <<a href="mailto:walter.bender@gmail.com" target="_blank">walter.bender@gmail.com</a>> wrote:<br> </div> <blockquote class="x_gmail_quote" style="margin:0 0 0 .8ex; border-left:1px #ccc solid; padding-left:1ex"> <div dir="ltr"> <div dir="ltr"> <div dir="ltr">Background: Google has provided SL with $3000 towards mentor travel to the October summit. ($3300 - the SFC 10%) although we have yet to receive $1100 of the funds. We have also received $5400 in mentor "stipends" ($6000 - the SFC 10%). As you may recall, we are sending three people, Devin, Jaskirat, and Shrivank. Only Jaskirat is traveling internationally, so the best estimate is that the travel will come in on budget. As we did last year, we could apply some of the mentor stipend $$ to cover any overruns. (Note we have already approved a previous motion to approve a travel advance for Jaskirat to attend the Google Summer of Code mentor summit in October 2018. [1]) <div><br> </div> <div>The SFC estimates a cost increase in Jaskirat's ticket of $400-$500 due to his intention to travel some while in the States (to visit some Sugar Labs people and his cousin in DC.) Jaskirat is paying for his domestic travel, but the round trip in and out of SF is apparently less expensive, hence the need for SLOB approval. IMHO, we should be extending opportunities for community members whenever possible.</div> <div><br> </div> <div>Motion: To approve the additional cost associated with Jaskirat's ticket to and from the GSoC summit as calculated by the SFC. If for some reason the total budget for GSoC summit travel exceeds $3000, we can apply Jaskirat's and my share of the GSoC mentor stipend to cover the overrun.</div> <div><br> </div> <div>This is somewhat timely as tickets need to be purchased.</div> <div><br> </div> <div>regards.</div> <div><br> </div> <div>-walter</div> <div><br> </div> <div>[1] <a href="http://lists.sugarlabs.org/archive/sugar-devel/2018-August/055603.html" rel="noreferrer" target="_blank">http://lists.sugarlabs.org/archive/sugar-devel/2018-August/055603.html</a><br> <br> <div class="x_gmail_quote"> <div dir="ltr">---------- Forwarded message ---------<br> From: <strong class="x_gmail_sendername" dir="auto">Brett Smith via RT</strong> <span dir="ltr"> <<a href="mailto:approvals@tix.sfconservancy.org" rel="noreferrer" target="_blank">approvals@tix.sfconservancy.org</a>></span><br> Date: Tue, Sep 18, 2018 at 12:58 PM<br> Subject: Re: [<a href="http://sfconservancy.org" rel="noreferrer" target="_blank">sfconservancy.org</a> #1845] Additional US flight expenditures for Jaskirat Singh<br> To: <<a href="mailto:holt@laptop.org" rel="noreferrer" target="_blank">holt@laptop.org</a>><br> Cc: <<a href="mailto:sugar@sfconservancy.org" rel="noreferrer" target="_blank">sugar@sfconservancy.org</a>><br> </div> <br> <br> <div class="x_m_-7147290828469583770m_7150184293189627845gmail-m_6296641633575472320markdown-here-wrapper"> <p style="margin:1.2em 0px">On 09/18/2018 12:46 PM, Adam Holt via RT wrote:</p> <p style="margin:1.2em 0px"></p> <div class="x_m_-7147290828469583770m_7150184293189627845gmail-m_6296641633575472320markdown-here-exclude"> <p></p> <blockquote type="cite"><br> <div dir="ltr"> <div dir="ltr"> <div class="x_gmail_extra">On Tue, Sep 18, 2018 at 12:21 PM, Brett Smith via RT <span dir="ltr"> <<a href="mailto:approvals@tix.sfconservancy.org" rel="noreferrer" target="_blank">approvals@tix.sfconservancy.org</a>></span> wrote:<br> <div class="x_gmail_quote"> <blockquote class="x_gmail_quote" style="margin:0px 0px 0px 0.8ex; border-left:1px solid rgb(204,204,204); padding-left:1ex"> Adam and team,<br> <br> Jaskirat Singh is planning additional travel in the US after the GSoC mentor summit. Some of it is personal,</blockquote> <div><br> </div> <div>Hi Brett,<br> </div> <div><br> </div> <div>Travel funds for the GSoC mentor summit do not include personal side trips.</div> </div> </div> </div> </div> </blockquote> <p></p> </div> <p style="margin:1.2em 0px"></p> <p style="margin:1.2em 0px">Adam,</p> <p style="margin:1.2em 0px">Yes, to be clear, our travel policy states: “Travelers may seek approval to book travel itineraries that include extra days for personal reasons, <strong>so long as the cost of the flight meets the other requirements of this Policy</strong>.” Additional expense <em>just</em> for personal reasons isn’t permitted, and if that was the case here, I would’ve declined without even asking you. The planned meetings with other collaborators meant it was at least potentially project-related, so that’s why I checked.</p> <p style="margin:1.2em 0px">I’ll work with him to see what he wants to do but I won’t book additional travel with him unless/until you tell me otherwise.</p> <p style="margin:1.2em 0px">Thanks for your prompt response,</p> <div title="MDH:PGRpdiBjbGFzcz0ibW96LWNpdGUtcHJlZml4Ij5PbiAwOS8xOC8yMDE4IDEyOjQ2IFBNLCBBZGFtIEhvbHQgdmlhIFJUIHdyb3RlOjxicj48L2Rpdj48YmxvY2txdW90ZSB0eXBlPSJjaXRlIiBjaXRl PSJtaWQ6cnQtNC40LjEtMytkZWI5dTMtMTg1NzYtMTUzNzI4OTE1OS02ODguMTg0NS0zLTBAdGl4 LnNmY29uc2VydmFuY3kub3JnIj4KPGJyPgo8ZGl2IGRpcj0ibHRyIj48ZGl2IGRpcj0ibHRyIj48 ZGl2IGNsYXNzPSJnbWFpbF9leHRyYSI+T24gVHVlLCBTZXAgMTgsIDIwMTggYXQgMTI6MjEgUE0s IEJyZXR0IFNtaXRoIHZpYSBSVCA8c3BhbiBkaXI9Imx0ciI+Jmx0OzxhIGhyZWY9Im1haWx0bzph cHByb3ZhbHNAdGl4LnNmY29uc2VydmFuY3kub3JnIiB0YXJnZXQ9Il9ibGFuayIgbW96LWRvLW5v dC1zZW5kPSJ0cnVlIj5hcHByb3ZhbHNAdGl4LnNmY29uc2VydmFuY3kub3JnPC9hPiZndDs8L3Nw YW4+IHdyb3RlOjxicj48ZGl2IGNsYXNzPSJnbWFpbF9xdW90ZSI+PGJsb2NrcXVvdGUgY2xhc3M9 ImdtYWlsX3F1b3RlIiBzdHlsZT0ibWFyZ2luOjBweCAwcHggMHB4IDAuOGV4O2JvcmRlci1sZWZ0 OjFweCBzb2xpZCByZ2IoMjA0LDIwNCwyMDQpO3BhZGRpbmctbGVmdDoxZXgiPkFkYW0gYW5kIHRl YW0sPGJyPgo8YnI+Ckphc2tpcmF0IFNpbmdoIGlzIHBsYW5uaW5nIGFkZGl0aW9uYWwgdHJhdmVs IGluIHRoZSBVUyBhZnRlciB0aGUgR1NvQyBtZW50b3Igc3VtbWl0LiBTb21lIG9mIGl0IGlzIHBl cnNvbmFsLDwvYmxvY2txdW90ZT48ZGl2Pjxicj48L2Rpdj48ZGl2PkhpIEJyZXR0LDxicj48L2Rp dj48ZGl2Pjxicj48L2Rpdj48ZGl2PlRyYXZlbCBmdW5kcyBmb3IgdGhlIEdTb0MgbWVudG9yIHN1 bW1pdCBkbyBub3QgaW5jbHVkZSBwZXJzb25hbCBzaWRlIHRyaXBzLjwvZGl2PjwvZGl2PjwvZGl2 PjwvZGl2PjwvZGl2PjwvYmxvY2txdW90ZT5BZGFtLDxicj48YnI+WWVzLCB0byBiZSBjbGVhciwg b3VyIHRyYXZlbCBwb2xpY3kgc3RhdGVzOiAiVHJhdmVsZXJzIG1heSBzZWVrIGFwcHJvdmFsIHRv IGJvb2sgdHJhdmVsIGl0aW5lcmFyaWVzIHRoYXQKaW5jbHVkZSBleHRyYSBkYXlzIGZvciBwZXJz b25hbCByZWFzb25zLCAqKnNvIGxvbmcgYXMgdGhlIGNvc3Qgb2YgdGhlIGZsaWdodAptZWV0cyB0 aGUgb3RoZXIgcmVxdWlyZW1lbnRzIG9mIHRoaXMgUG9saWN5KiouIsKgIEFkZGl0aW9uYWwgZXhw ZW5zZSAqanVzdCogZm9yIHBlcnNvbmFsIHJlYXNvbnMgaXNuJ3QgcGVybWl0dGVkLCBhbmQgaWYg dGhhdCB3YXMgdGhlIGNhc2UgaGVyZSwgSSB3b3VsZCd2ZSBkZWNsaW5lZCB3aXRob3V0IGV2ZW4g YXNraW5nIHlvdS7CoCBUaGUgcGxhbm5lZCBtZWV0aW5ncyB3aXRoIG90aGVyIGNvbGxhYm9yYXRv cnMgbWVhbnQgaXQgd2FzIGF0IGxlYXN0IHBvdGVudGlhbGx5IHByb2plY3QtcmVsYXRlZCwgc28g dGhhdCdzIHdoeSBJIGNoZWNrZWQuPGJyPjxicj5JJ2xsIHdvcmsgd2l0aCBoaW0gdG8gc2VlIHdo YXQgaGUgd2FudHMgdG8gZG8gYnV0IEkgd29uJ3QgYm9vayBhZGRpdGlvbmFsIHRyYXZlbCB3aXRo IGhpbSB1bmxlc3MvdW50aWwgeW91IHRlbGwgbWUgb3RoZXJ3aXNlLjxicj48YnI+VGhhbmtzIGZv ciB5b3VyIHByb21wdCByZXNwb25zZSw8YnI+PGJyPg==" style="height:0px; width:0px; max-height:0px; max-width:0px; overflow:hidden; font-size:0em; padding:0px; margin:0px"> </div> </div> <div class="x_m_-7147290828469583770m_7150184293189627845gmail-m_6296641633575472320moz-signature x_m_-7147290828469583770m_7150184293189627845gmail-m_6296641633575472320markdown-here-signature"> -- <br> Brett Smith</div> </div> <br clear="all"> <div><br> </div> -- <br> <div dir="ltr" class="x_m_-7147290828469583770m_7150184293189627845gmail_signature"> <div dir="ltr"> <div><font><font>Walter Bender</font></font><br> <font><font>Sugar Labs</font></font></div> <div><font><a href="http://www.sugarlabs.org" rel="noreferrer" target="_blank"><font>http://www.sugarlabs.org</font></a></font><br> <a href="http://www.sugarlabs.org" rel="noreferrer" target="_blank"><font></font></a><br> </div> </div> </div> </div> </div> </div> </div> _______________________________________________<br> IAEP -- It's An Education Project (not a laptop project!)<br> <a href="mailto:IAEP@lists.sugarlabs.org" rel="noreferrer" target="_blank">IAEP@lists.sugarlabs.org</a><br> <a href="http://lists.sugarlabs.org/listinfo/iaep" rel="noreferrer noreferrer" target="_blank">http://lists.sugarlabs.org/listinfo/iaep</a></blockquote> </div> _______________________________________________<br> IAEP -- It's An Education Project (not a laptop project!)<br> <a href="mailto:IAEP@lists.sugarlabs.org" target="_blank">IAEP@lists.sugarlabs.org</a><br> <a href="http://lists.sugarlabs.org/listinfo/iaep" rel="noreferrer" target="_blank">http://lists.sugarlabs.org/listinfo/iaep</a></blockquote> </div> </div> </body> </html>