<div dir="ltr"><div><span style="color:rgb(0,0,0)"></span><br></div><span style="color:rgb(0,0,0)"></span><span style="color:rgb(0,0,0)"></span>Hi SLOB's and members all,<br><div><span style="color:rgb(0,0,0)"></span><div class="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div style="color:rgb(136,136,136);font-size:12.8px"><div style="color:rgb(136,136,136);font-size:12.8px"><div><span style="color:rgb(0,0,0)"><br></span></div><span style="color:rgb(0,0,0)">I think we should learn from experience and start
compensating doing all this work for Sugar Lab's Organization [keeping
track of communications and transactions with the Software Freedom Conservancy].<br></span><span class="gmail-"><span class="gmail-"><br><br></span></span></div></div><div class="gmail_extra"><span style="color:rgb(56,118,29)"><font size="4">Motion: <b>Sugar Labs Financial Manager will have a monthly compensation of US$ TBD</b> in exchange for: <br>1 complete financial report per quarter and it's publication on the Sugar Labs Finance Wiki page maximum 30 calendar days after the end of the period. </font></span><span style="color:rgb(56,118,29)"><font size="4"><span style="color:rgb(56,118,29)"></span>The format to be used should be compatible with the International Financial Reporting Standards* or it's equivalent in the U.S.. <br><br>*see <a href="https://en.wikipedia.org/wiki/International_Financial_Reporting_Standards">https://en.wikipedia.org/wiki/International_Financial_Reporting_Standards</a></font></span><br><br><br></div><div class="gmail_extra"><span style="color:rgb(0,0,0)"><span style="color:rgb(0,0,0)">To approve the proposed motion simplifies the <a href="https://wiki.sugarlabs.org/go/Oversight_Board/Decisions">July, 2016 SLOB's motion/decision</a>, assigns a monthly compensation </span></span><span style="color:rgb(0,0,0)"><span style="color:rgb(0,0,0)"><span style="color:rgb(0,0,0)"><span style="color:rgb(0,0,0)">for the Financial Manager</span></span> and </span></span><span style="color:rgb(0,0,0)"><span style="color:rgb(0,0,0)"><span style="color:rgb(0,0,0)"><span style="color:rgb(0,0,0)"><span style="color:rgb(0,0,0)"><span style="color:rgb(0,0,0)">above all<span class="">, </span></span></span><b>assures community has timely access to reports</b></span></span>. <br></span></span></div><div class="gmail_extra"><span style="color:rgb(0,0,0)"><span style="color:rgb(0,0,0)"><br></span><span style="color:rgb(0,0,0)"><br>I hope another SLOB can second the motion in order to start voting. Suggestions to define the value are also welcome from all, specially from Adam :D<br><br>Below I pasted some extracts from background emailing about the subject in case anyone interested in reading. <br><br></span></span></div><div class="gmail_extra"><span style="color:rgb(0,0,0)"><span style="color:rgb(0,0,0)"><br></span></span><span style="color:rgb(0,0,0)">Regards and blessings,</span> <span style="color:rgb(0,0,0)"><br><br>Laura V</span><br><br><span style="color:rgb(0,0,0)"><br></span></div><div style="color:rgb(136,136,136);font-size:12.8px"><div class="gmail_extra"><div class="gmail_quote"><span style="color:rgb(0,0,0)">2017-08-05 19:31 GMT-05:00 Caryl Bigenho </span><span dir="ltr"><span style="color:rgb(0,0,0)"><</span><a href="mailto:cbigenho@hotmail.com" target="_blank">cbigenho@hotmail.com</a><span style="color:rgb(0,0,0)">></span></span><span style="color:rgb(0,0,0)">:</span><br><blockquote class="gmail_quote" style="margin:0px 0px 0px 0.8ex;border-left:1px solid rgb(204,204,204);padding-left:1ex">
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<p>Hi All...</p>
<p><br>
</p>
<p>There was (and still seems to be) a lot of confusion regarding the
topic of a treasurer's report. I think the main problem is that most of
you are thinking of the SugarLabs "Books" (a big ledger will all the
personal identifying information Adam was referring
to) instead of a simple "Treasurers Report" which just includes the
pertinent information without all the identifying details. The former,
the "books," should be available to the SLOBs on request on a view only
basis as mentioned elsewhere in this thread.
The latter, the Treasurer's Report, should be available to all Sugar
Labs members and other interested parties as appropriate.</p>
<p><br>
</p>
<p>Maybe it is all the years I have spent in many types of organizations
(4H, Girl Scouts, homeowner's organizations, teacher's orgs, Sierra
Club groups, etc.) that make this seem very familiar, simple, and
straightforward. Hopefully the information below can
help make it work well for Sugar Labs as well.<br>
</p>
<p><br>
</p>
<p>A quick Google search turns up this list of criteria for a simple monthly treasurer's report. It says it should include:</p>
<div class="gmail-m_6633891527635732542_yXc">
<ol class="gmail-m_6633891527635732542_jYe"><li class="gmail-m_6633891527635732542_AXc">the name of the organization.</li><li class="gmail-m_6633891527635732542_AXc">the period which the report covers.</li><li class="gmail-m_6633891527635732542_AXc">the cash balance at the beginning of the period.</li><li class="gmail-m_6633891527635732542_AXc">the income received during the period (with sources)</li><li class="gmail-m_6633891527635732542_AXc">the expenses paid during the period (with what it was for and who was paid ... name only, no PII).</li><li class="gmail-m_6633891527635732542_AXc">the cash balance at the end of the period.</li><li class="gmail-m_6633891527635732542_AXc">the signature of the treasurer.</li></ol>
</div>
Another easy to follow resource is this description of how to put such a report together:
<a href="https://www.energizeinc.com/art/treasurers-report" class="gmail-m_6633891527635732542OWAAutoLink" id="gmail-m_6633891527635732542LPlnk983070" target="_blank">
https://www.energizeinc.com/<wbr>art/treasurers-report</a> <br>
<p>(Note: the sample they refer to in this is missing... you have to buy the book to see it!).</p>
<p><br>
</p>
<p>Yesterday's financial report was very confusing and seeing Adam's
email just seemed to make it worse. Maybe going forward we can simplify
and we all will know what is happening. Oh, and by the way, there is no
need to make the Income negative and the Expenses
positive. This is for us, not the SFC.</p>
<p><br>
</p>
<p>Caryl<br>
</p>
<p><br>
</p>
<p><br>
</p>
<p><br>
</p>
</div>
<hr style="display:inline-block;width:98%">
<div id="gmail-m_6633891527635732542divRplyFwdMsg" dir="ltr"><font style="font-size:11pt" face="Calibri, sans-serif" color="#000000"><b>From:</b> IAEP <<a href="mailto:iaep-bounces@lists.sugarlabs.org" target="_blank">iaep-bounces@lists.sugarlabs.<wbr>org</a>> on behalf of Tony Anderson <<a href="mailto:tony_anderson@usa.net" target="_blank">tony_anderson@usa.net</a>><br>
<b>Sent:</b> Saturday, August 5, 2017 1:07:55 AM<br>
<b>To:</b> SLOBs; IAEP SugarLabs<br>
<b>Subject:</b> [IAEP] Meeting August 4, 2017</font>
<div> </div>
</div>
<div><span class="gmail-">
<p>I am amazed at the discussion on finance. <br>
</p>
<p>The governing bylaw is at <a class="gmail-m_6633891527635732542moz-txt-link-freetext" href="https://wiki.sugarlabs.org/go/Oversight_Board/Decisions" id="gmail-m_6633891527635732542LPlnk921077" target="_blank">
https://wiki.sugarlabs.org/go/<wbr>Oversight_Board/Decisions</a> July 1, 2016.</p>
</span><div id="gmail-m_6633891527635732542LPBorder_GT_15019778113750.6896716913777696" style="margin-bottom:20px;overflow:auto;width:100%;text-indent:0px">
<table id="gmail-m_6633891527635732542LPContainer_15019778113690.5510072346207703" style="width:90%;background-color:rgb(255,255,255);overflow:auto;padding-top:20px;padding-bottom:20px;margin-top:20px;border-top:1px dotted rgb(200,200,200);border-bottom:1px dotted rgb(200,200,200)" cellspacing="0">
<tbody>
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<td id="gmail-m_6633891527635732542TextCell_15019778113710.4523925214567993" style="vertical-align:top;padding:0px;display:table-cell" colspan="2">
<div id="gmail-m_6633891527635732542LPTitle_15019778113720.6861715467960398" style="color:rgb(0,120,215);font-weight:400;font-size:21px;font-family:"wf_segoe-ui_light","Segoe UI Light","Segoe WP Light","Segoe UI","Segoe WP",Tahoma,Arial,sans-serif;line-height:21px">
<a id="gmail-m_6633891527635732542LPUrlAnchor_15019778113730.13371252474168627" style="text-decoration:none" href="https://wiki.sugarlabs.org/go/Oversight_Board/Decisions" target="_blank">Oversight Board/Decisions - Sugar Labs</a></div>
<div id="gmail-m_6633891527635732542LPMetadata_15019778113730.5615397568006735" style="margin:10px 0px 16px;color:rgb(102,102,102);font-weight:400;font-family:"wf_segoe-ui_normal","Segoe UI","Segoe WP",Tahoma,Arial,sans-serif;font-size:14px;line-height:14px">
<a href="http://wiki.sugarlabs.org" target="_blank">wiki.sugarlabs.org</a></div>
<div id="gmail-m_6633891527635732542LPDescription_15019778113740.35734145397063255" style="display:block;color:rgb(102,102,102);font-weight:400;font-family:"wf_segoe-ui_normal","Segoe UI","Segoe WP",Tahoma,Arial,sans-serif;font-size:14px;line-height:20px;max-height:100px;overflow:hidden">
This page (largely complete) is intended to be a one-stop place for
reviewing all of the Sugar Labs oversight board (SLOB) actions and
decisions.</div>
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</tbody>
</table>
</div><span class="gmail-">
<p>Our Finance Manager is Adam Holt. He must authorize every petty cash
transaction (<$200) and the board must approve all other
transactions.<br>
</p>
<p>I am sure that in a given quarter, the number of approved transactions is less than a dozen.
<br>
</p>
<p>The quarterly report is the starting balance, transactions reporting
receipts, transactions reporting expenses, and an ending balance.
<br>
</p>
<p>I suspect all of this could be could be recorded on fewer than a dozen 80 column punched cards. (About 10<sup>-6
</sup>GB). <br>
</p>
<p>Tony<br>
</p>
</span></div>
</div>
</div>
</blockquote></div><br><div class="gmail_signature"><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div dir="ltr"><div><div style="color:rgb(136,136,136);font-size:12.8px">#WeCanDoBetter</div></div></div></div></div></div></div></div></div></div>
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