<div dir="ltr"><div>Based on Tony Anderson and Caryl Bigenho's work especially -- thank you Caryl for working for so many months with so many others (including many hours by telephone today with me alone) to write this up -- and thanks to many others who've contributed behind the scenes:<br><br><div><br>The
Sugar Labs Oversight Board shall appoint a Finance Manager by majority
vote from among the members of Sugar Labs Oversight Board. The Finance
Manager serves at the will of the board. The Finance Manager may be paid
a stipend at the discretion of the board.<br><br>Duties of the Finance Manager will be to:<br><br>1. Serve as Sugar Lab's central coordinator on all financial matters.<br><br>2. Report quarterly at a scheduled Oversight Board meeting the following:<br><br>- Confirmation of the accuracy of the previous quarter's report according to the Software Freedom Conservancy<br>- Balance at the beginning of the quarter preceding the meeting<br>- Expenses during the quarter<br>- Income received during the quarter<br>- Balance at the end of the quarter<br><br>3.
The Finance Manager has discretion to approve petty cash amounts up to
$200 to pay for miscellaneous expenditures critical for the functioning
of Sugar Labs. If approved and everything is in order, these will often
be paid within (about) 30 days of when they are submitted to the Software Freedom Conservancy, who control Sugar Labs' banking. If
not approved, the applicant is free to ask for a vote at a future
Oversight Board meeting.<br><br>4. All motions for funding of larger
projects will be presented first to the Finance Manager who will review
them to be sure the funds are being used in a way that appears fiscally
sound. If everything is in order, the Finance Manager will place the
motion on the agenda for consideration at the next possible Oversight
Board meeting, and circulate on the IAEP mailing list for public
discussion.<br><br>5. At the meeting, after a finance motion has been moved and seconded, discussion should be confined to the motion.</div><br><br></div>PS this is very hard work (and I am not yet sure how to determine SL's exact balance on April 1st 2016) but an early example of a possible quarterly finance report is below:<br><br>(0) $7000 received (or soon to be received) from GCI (Google) of which $6300 for Sugar Labs and $700 for SFConservancy<br><div><br></div><div>(1) Walter Bender paid $807.22 for flight to Constructionism 2016<br></div><div>(2) Walter Bender paid $168.60 for hotel at Constructionism 2016</div><div>(3) Walter Bender paid $250.00 for registration for Constructionism 2016<br></div><div>(4) Walter Bender paid $3.00 for Boston parking for Constructionism 2016</div><div>(5) Walter Bender paid $30.21 for Uber in Thailand Constructionism 2016</div><div>(6) Walter Bender paid $130.26 for per diem (personal expenses) at Constructionism 2016<br></div><div>(7) Walter Bender paid $787.31 for Devin Ulibarri's flight to Constructionism 2016<br></div><div><br>Above 7 lines total to $2176.60<br></div><div><br></div><div>(8) Devin Ulibarri paid $380 for registration at Constructionism 2016<br></div><div>(9) Devin Ulibarri paid $168.60 for hotel at Constructionism 2016</div><div>(10) Devin Ulibarri paid $354.48 for per diem (personal expenses) at Constructionism 2016</div><div>(11) Devin Ulibarri paid $500 consulting stipend for Constructionism 2016<br></div><div><br>Above 4 lines total to $903.08<br></div><div><br>(12)
Edgar Quispe Chambi paid (or soon to be paid) $82.25 =
26.66+17.48+32.25+5.86 for bus transport to Simposio Internacial
(translation/Peru)</div><div>(13) Edgar Quispe Chambi paid (or soon to be paid) $20.66 for hotel at Simposio Internacial (translation/Peru)<br>(14)
Edgar Quispe Chambi paid (or soon to be paid) $58.97 per diem (personal
expenses) at Simposio Internacial (translation/Peru)<br><br></div><div>Above 3 lines total to $161.88<br><br></div><div>(15) Mariah Noelle Villarreal paid (or soon to be paid) $563.20 for GCI flight from Boston to SF<br><br><br></div><div>BALANCE as of 1 JULY 2016:<br></div><div><br>$ ledger -V -s -S T -d "T&l<=2" -f sugar.ledger bal '/^(Income|Expenses).*Sugar/'<br> $ -293,399.18 Income:Sugar<br> $ 210,200.26 Expenses:Sugar<br>--------------------<br></div><div><b> $ -83,198.92 (Is it possible 10% of this sum must still be paid to SFConservancy in future? For their accounting/legal services.)</b><br></div><div data-smartmail="gmail_signature"><br><br></div><div data-smartmail="gmail_signature">UNPAID INVOICES as of 1 JULY 2016:<br></div><div data-smartmail="gmail_signature"><br>$ ledger -f sugar.ledger -V --group-by 'tag("Invoice")' bal /^Accrued/<br>Financial/Invoices/Google-SoC-2015/2015-12-29_Google-SoC-2015_omnibus-travel-rei<br> $ 1,914.55 Accrued:Accounts Receivable:Sugar<br><br>Projects/Sugar/Expenses/GCI-2016/2016-06-10_Google_Sugar_invoice-<a href="tel:2016061000" value="+12016061000" target="_blank">2016061000</a>_as-s<br> $ -563.20 Accrued:Accounts Payable:Sugar<br><br>Projects/Sugar/Expenses/GSoC-Mentor-Summit-2013/2013-11-08_DeCausemaker_RIT-invo<br> $ -0.40 Accrued:Accounts Payable:Sugar<br><br>Projects/Sugar/Expenses/I18n-and-T10n/2016-03-20_Quispe_invoice.mbox<br> $ -200.00 Accrued:Accounts Payable:Sugar<br><br>Projects/Sugar/Expenses/Simposio-Internacial-2016/2016-04-15_Chambi_reimbursemen<br> $ -161.88 Accrued:Accounts Payable:Sugar<br><br>Projects/Sugar/Invoices/Google/2016-04-04_Google_Sugar-GCI_invoice-<a href="tel:2016040400" value="+12016040400" target="_blank">2016040400</a>_as<br> $ 7,000.00 Accrued:Accounts Receivable:Sugar<br><br><br>INCOME/EXPENSES BY PROGRAM ACTIVITY as of 1 JULY 2016:<br><br>$ ledger --group-by 'tag("Program")' -V -s -S T -d "T&l<=2" -f sugar.ledger bal '/^(Income|Expenses).*Sugar/'<br>Sugar:Conferences:Breakfast for Education:2012<br> $ 200.81 Expenses:Sugar<br><br>Sugar:Conferences:Constructionism:2016<br> $ 3,579.68 Expenses:Sugar<br><br>Sugar:Conferences:GCI Summit:2014<br> $ 6.65 Expenses:Sugar<br><br>Sugar:Conferences:GCI:Summit:2015<br> $ 1.60 Expenses:Sugar<br><br>Sugar:Conferences:GCI:Summit:2016<br> $ 1,126.40 Expenses:Sugar<br><br>Sugar:Conferences:GSoC Mentor Summit:2013<br> $ 218.59 Expenses:Sugar<br><br>Sugar:Conferences:GSoC Mentor Summit:2015<br> $ 50.00 Expenses:Sugar<br><br>Sugar:Conferences:GUADEC:2012<br> $ 2,130.24 Expenses:Sugar<br><br>Sugar:Conferences:OLPC:Nicaragua Meeting 2015-05<br> $ 2,234.38 Expenses:Sugar<br><br>Sugar:Conferences:Simposio Internacial:2016<br> $ 161.87 Expenses:Sugar<br><br>Sugar:Conferences:Sugar Camp:Chia:2014<br> $ 1,909.27 Expenses:Sugar<br><br>Sugar:Conferences:Turtle Art Day:2013:PY<br> $ 8,156.89 Expenses:Sugar<br> $ -115.10 Income:Sugar<br>--------------------<br> $ 8,041.79<br><br>Sugar:Conferences:Turtle Art Day:2013:UY<br> $ 1,378.40 Expenses:Sugar<br><br>Sugar:Conferences:Turtle Art Day:2014:NP<br> $ 2,013.41 Expenses:Sugar<br><br>Sugar:Conferences:Turtle Art Day:2014:US<br> $ 1,859.10 Expenses:Sugar<br><br>Sugar:Conferences:Turtle Art Day:2014:UY<br> $ 1,551.03 Expenses:Sugar<br><br>Sugar:Conferences:Turtle Art Day:2015:IL<br> $ 64.08 Expenses:Sugar<br><br>Sugar:Conferences:Turtle Art Day:2015:IN<br> $ 595.60 Expenses:Sugar<br><br>Sugar:Conferences:Turtle Art Day:2015:JM<br> $ 1,745.45 Expenses:Sugar<br><br>Sugar:Cycling<br> $ -21,408.23 Income:Sugar<br><br>Sugar:Development<br> $ 4,724.29 Expenses:Sugar<br><br>Sugar:GCI:2012<br> $ -4,500.00 Income:Sugar<br><br>Sugar:GCI:2013<br> $ -4,500.00 Income:Sugar<br><br>Sugar:GCI:2014<br> $ -5,400.00 Income:Sugar<br><br>Sugar:GCI:2015<br> $ -6,300.00 Income:Sugar<br><br>Sugar:GSoC:2013<br> $ -3,600.00 Income:Sugar<br><br>Sugar:GSoC:2014<br> $ -4,050.00 Income:Sugar<br><br>Sugar:GSoC:2015<br> $ -2,700.00 Income:Sugar<br><br>Sugar:General<br> $ 2,395.23 Expenses:Sugar<br> $ 1,499.01 Income:Sugar<br>--------------------<br> $ 3,894.24<br><br>Sugar:Grants:TripAdvisor<br> $ -72,000.00 Income:Sugar<br><br>Sugar:Investment<br> $ -38.70 Income:Sugar<br><br>Sugar:Trademark<br> $ 700.00 Expenses:Sugar<br><br>Sugar:Translations:Spanish<br> $ 750.00 Expenses:Sugar<br><br>Sugar:Turtle Art Day:2013<br> $ 825.00 Expenses:Sugar<br clear="all"><br><br clear="all"><br>-- <br><div class="gmail_signature" data-smartmail="gmail_signature"><div dir="ltr">Unsung Heroes of OLPC, interviewed live @ <a href="http://unleashkids.org" target="_blank">http://unleashkids.org</a> !</div></div>
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