Hi Karen Sandler & Tony Sebro, As experts on practical governance in the FLOSS space, does SFConservancy have an opinion on Sugar Labs currently maintaining our legally-required 501(c)(3) bylaws on an open-to-all wiki at<a href="https://wiki.sugarlabs.org/go/Sugar_Labs/Governance"> https</a><a href="https://wiki.sugarlabs.org/go/Sugar_Labs/Governance">://</a><a href="https://wiki.sugarlabs.org/go/Sugar_Labs/Governance">wiki.sugarlabs.org</a><a href="https://wiki.sugarlabs.org/go/Sugar_Labs/Governance">/go/Sugar_Labs/Governance</a> regularly changed by passersby, without even mentioning the word "bylaws" curiously? Any quick recommendations and best practices we should strive for to improve our legal/governance stewardship, given your extensive experience? Finally, thanks in advancefor your help clarifying whether Devin Ulibarri needs a contract per Bradley Kuhn's careful reply and question below, or if a $500 invoice suffices? Gratefully, Adam Holt Sugar Labs Oversight Board Liaison to SFConservancy.org -- Unsung Heroes of OLPC, interviewed live @<a href="http://unleashkids.org/">http://</a><a href="http://unleashkids.org/">unleashkids.org</a> ! <div class="gmail_quot<blockquote class=" style="margin:0 0 0 .8ex;border-left:1px #ccc solid;padding-left:1ex">Adam Holt wrote: > Sugar Labs Oversight Board has passed 2 motions to retroactively approve > Devin Ulibarri's compensation of $500 for February 1-5 at > Constructionism 2016 in Bangkok, and his travel/conf expenses of > $1690.39. If these presumably meet SFConservancy's travel/expenses > policies, please arrange this total ($2190.39) to be paid without > delay. Presumably subtracting $787.31 to be paid to Walter Bender who > bought Devin's flight, so the check to Devin would be: $1403.08 > > Likewise Walter Bender's own travel/conf expenses ($1389.29) have also > been restroactively approved. Ditto if these presumably meet > SFConservancy's travel/expense policies, please arrange for payment > without delay. Presumably adding $787.31 for Devin's flight, so the check > to Walter would be: $2176.60 We should be able to handle Walter's own expenses quickly, as they have already been accrued and were only pending your approval, which I see given above. I'll send email to <<a href="mailto:sugar@sfconservancy.org">sugar@sfconservancy.org</a>> when that (and any other reimbursement) has been processed. Devin's travel reimbursement request hasn't been processed yet, including the flight portion that Walter paid for him. I'll try to do it as quickly as I can, and we should make our usual NET-30 payment on Devin's expenses, going by the date which he submitted them. I may or may not reimburse Walter in one check or two depending on timing. For Devin's $500, since that's a stipend payment (so it appears) and not for travel. At the very least, make sure Devin sends an invoice for the $500 to Conservancy, and the NET-30 clock will start from the date which the invoice is received at <<a href="mailto:accounting@sfconservancy.org">accounting@sfconservancy.org</a>>. I don't have any such invoice currently on file. Also, be advised that I'll be asking Karen and Tony if they feel a formal contract is needed to process payment for Devin's stipend; that's not a decision I'd make on my own. As such, you may find it expedient to pre-discuss that point with one of them. > Separately, as experts on this matter, does SFConservancy have an > opinion on Sugar Labs currently maintaining our legally-required > 501(c)(3) bylaws on an open-to-all wiki at > [1]<a href="https://wiki.sugarlabs.org/go/Sugar_Labs/Governance" rel="noreferrer" target="_blank">https://wiki.sugarlabs.org/go/Sugar_Labs/Governance</a> regularly changed > by passersby, without even mentioning the word "bylaws" curiously? I can't on first glance see how this is an accounting/financial question, so <<a href="mailto:accounting@sfconservancy.org">accounting@sfconservancy.org</a>> is definitely the wrong place to send the above question. Sorry to be stuck on procedure, but given the immense volume of work Conservancy has for our member projects and the very few staff we have to handle them, I'd ask that you be sure to route requests properly to save us time. The normal place to have this kind of conversation regarding the above would be to write to <<a href="mailto:sugar@sfconservancy.org">sugar@sfconservancy.org</a>>, possibly cc'ing Conservancy's General Counsel, Tony Sebro as well, since it embeds a legal question. Anyway, please discuss with Conservancy's Executive Director, Karen Sandler, any other inquiries you have about launching governance issues about a Conservancy project. While it used to be my job to handle all of that when I was the only Conservancy employee, we fortunately do have two more now, so I don't always have to do all the jobs. :) Ideally, someday we'll be able to afford a bookkeeper and I won't have to do that part, either. :) Thanks for your understanding. -- Bradley M. Kuhn President & Distinguished Technologist of Software Freedom Conservancy |------> & also, de-facto Bookkeeper since we can't afford to hire one. Pls donate so we can increase staff: <a href="https://sfconservancy.org/supporter/" rel="noreferrer" target="_blank">https://sfconservancy.org/supporter/</a> </div>