[IAEP] [Sugar-devel] [SLOB] motion regarding GSoC mentor travel

[Caryl Bigenho]

Hi Folks,


I am the "SugarLabs" person Jaskirat will be visiting when he comes to Southern California for a few days on his way to the east coast. However.... if any of you will be in town during that time (Oct 15-17) we could have a get-together at my house and he could meet more of us! Please think about it... maybe I should put a note on the IAEP list? Oh... OK, it looks like I just did!


As for ticket prices... most airlines are now pricing tickets by the particular flight you take. We have found that buying a one-way ticket on one airline for the first direction and a one-way ticket on another for the return can often save money. For example, today I booked tickets for Ed and I to visit family in Texas at Christmas. By combining the lowest priced outbound ticket on SouthWest and our inbound back to LA on United I was able to save $300 to $500 on the 2 tickets!


I'm not the anonymous person who bought the return ticket to India, but I did buy the ticket from SFO to BUR.... it cost just $61!


Hope some of you will be in the LA area and we can get together!


Caryl (aka GrannieB)


P.S. We had a great time last year hosting Samson when he was in the United States.




________________________________
From: IAEP <iaep-bounces at lists.sugarlabs.org> on behalf of Adam Holt <holt at laptop.org>
Sent: Tuesday, September 18, 2018 2:08:20 PM
To: iaep; Sugar-dev Devel; SLOBs
Subject: Re: [IAEP] [Sugar-devel] [SLOB] motion regarding GSoC mentor travel

It turns out this motion is not necessary in the end:

Jaskirat Singh's Washington, DC to New Delhi, India return flight (November ~9, more than 4 weeks after he arrives on October 10) is indeed substantially more expensive than general policy allows, as open-jaw tickets<https://en.wikipedia.org/wiki/Open-jaw_ticket> are dramatically more expensive than round-trip flights in general, in this case as compared to the intended GSoC India to San Francisco round-trip flight.

However, the DC-to-India flight was fully paid for by an anonymous donor today, who prefers to remain anonymous.

Please all give thanks to the donor, understanding that they prefer to remain anonymous, as this will not be a repeat occurrence,

Adam


On Tue, Sep 18, 2018 at 4:21 PM, Ignacio Rodríguez <ignacio at sugarlabs.org<mailto:ignacio at sugarlabs.org>> wrote:
Okay.

Looking forward to see some pictures of your experience.

+1.


On Tue, Sep 18, 2018, 5:18 PM Walter Bender <walter.bender at gmail.com<mailto:walter.bender at gmail.com>> wrote:
Carly and maybe me. I don't know any other details.

On Tue, Sep 18, 2018 at 4:05 PM Ignacio Rodríguez <ignacio at sugarlabs.org<mailto:ignacio at sugarlabs.org>> wrote:
Hello.
I'm not trying to be mean or something, but wondering who is he meeting from SugarLabs?

> (to visit some Sugar Labs people and his cousin in DC.)

Greetings,
Ignacio.-

On Tue, Sep 18, 2018 at 4:20 PM Samson Goddy <samsongoddy at gmail.com<mailto:samsongoddy at gmail.com>> wrote:
Seconded,

I believe that members should  use opportunities like Gsoc to Meetup fellow members.


Regards

On Tue, Sep 18, 2018, 8:17 PM Walter Bender <walter.bender at gmail.com<mailto:walter.bender at gmail.com>> wrote:
Background: Google has provided SL with $3000 towards mentor travel to the October summit. ($3300 - the SFC 10%) although we have yet to receive $1100 of the funds. We have also received $5400 in mentor "stipends" ($6000 - the SFC 10%). As you may recall, we are sending three people, Devin, Jaskirat, and Shrivank. Only Jaskirat is traveling internationally, so the best estimate is that the travel will come in on budget. As we did last year, we could apply some of the mentor stipend $$ to cover any overruns. (Note we have already approved a previous motion to approve a travel advance for Jaskirat to attend the Google Summer of Code mentor summit in October 2018. [1])

The SFC estimates a cost increase in Jaskirat's ticket of $400-$500 due to his intention to travel some while in the States (to visit some Sugar Labs people and his cousin in DC.) Jaskirat is paying for his domestic travel, but the round trip in and out of SF is apparently less expensive, hence the need for SLOB approval. IMHO, we should be extending opportunities for community members whenever possible.

Motion: To approve the additional cost associated with Jaskirat's ticket to and from the GSoC summit as calculated by the SFC. If for some reason the total budget for GSoC summit travel exceeds $3000, we can apply Jaskirat's and my share of the GSoC mentor stipend to cover the overrun.

This is somewhat timely as tickets need to be purchased.

regards.

-walter

[1] http://lists.sugarlabs.org/archive/sugar-devel/2018-August/055603.html

---------- Forwarded message ---------
From: Brett Smith via RT <approvals at tix.sfconservancy.org<mailto:approvals at tix.sfconservancy.org>>
Date: Tue, Sep 18, 2018 at 12:58 PM
Subject: Re: [sfconservancy.org<http://sfconservancy.org> #1845] Additional US flight expenditures for Jaskirat Singh
To: <holt at laptop.org<mailto:holt at laptop.org>>
Cc: <sugar at sfconservancy.org<mailto:sugar at sfconservancy.org>>



On 09/18/2018 12:46 PM, Adam Holt via RT wrote:

On Tue, Sep 18, 2018 at 12:21 PM, Brett Smith via RT <approvals at tix.sfconservancy.org<mailto:approvals at tix.sfconservancy.org>> wrote:
Adam and team,

Jaskirat Singh is planning additional travel in the US after the GSoC mentor summit. Some of it is personal,

Hi Brett,

Travel funds for the GSoC mentor summit do not include personal side trips.

Adam,

Yes, to be clear, our travel policy states: “Travelers may seek approval to book travel itineraries that include extra days for personal reasons, so long as the cost of the flight meets the other requirements of this Policy.” Additional expense just for personal reasons isn’t permitted, and if that was the case here, I would’ve declined without even asking you. The planned meetings with other collaborators meant it was at least potentially project-related, so that’s why I checked.

I’ll work with him to see what he wants to do but I won’t book additional travel with him unless/until you tell me otherwise.

Thanks for your prompt response,

--
Brett Smith


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