[IAEP] [SLOB] motion regarding GSoC mentor travel

[Samson Goddy]

Seconded,

I believe that members should  use opportunities like Gsoc to Meetup fellow
members.


Regards

On Tue, Sep 18, 2018, 8:17 PM Walter Bender <walter.bender at gmail.com> wrote:

> Background: Google has provided SL with $3000 towards mentor travel to the
> October summit. ($3300 - the SFC 10%) although we have yet to receive $1100
> of the funds. We have also received $5400 in mentor "stipends" ($6000 - the
> SFC 10%). As you may recall, we are sending three people, Devin, Jaskirat,
> and Shrivank. Only Jaskirat is traveling internationally, so the best
> estimate is that the travel will come in on budget. As we did last year, we
> could apply some of the mentor stipend $$ to cover any overruns. (Note we
> have already approved a previous motion to approve a travel advance for
> Jaskirat to attend the Google Summer of Code mentor summit in October 2018.
> [1])
>
> The SFC estimates a cost increase in Jaskirat's ticket of $400-$500 due to
> his intention to travel some while in the States (to visit some Sugar Labs
> people and his cousin in DC.) Jaskirat is paying for his domestic travel,
> but the round trip in and out of SF is apparently less expensive, hence the
> need for SLOB approval. IMHO, we should be extending opportunities for
> community members whenever possible.
>
> Motion: To approve the additional cost associated with Jaskirat's ticket
> to and from the GSoC summit as calculated by the SFC. If for some reason
> the total budget for GSoC summit travel exceeds $3000, we can apply
> Jaskirat's and my share of the GSoC mentor stipend to cover the overrun.
>
> This is somewhat timely as tickets need to be purchased.
>
> regards.
>
> -walter
>
> [1] http://lists.sugarlabs.org/archive/sugar-devel/2018-August/055603.html
>
> ---------- Forwarded message ---------
> From: Brett Smith via RT <approvals at tix.sfconservancy.org>
> Date: Tue, Sep 18, 2018 at 12:58 PM
> Subject: Re: [sfconservancy.org #1845] Additional US flight expenditures
> for Jaskirat Singh
> To: <holt at laptop.org>
> Cc: <sugar at sfconservancy.org>
>
>
> On 09/18/2018 12:46 PM, Adam Holt via RT wrote:
>
>
> On Tue, Sep 18, 2018 at 12:21 PM, Brett Smith via RT <
> approvals at tix.sfconservancy.org> wrote:
>
>> Adam and team,
>>
>> Jaskirat Singh is planning additional travel in the US after the GSoC
>> mentor summit. Some of it is personal,
>
>
> Hi Brett,
>
> Travel funds for the GSoC mentor summit do not include personal side trips.
>
> Adam,
>
> Yes, to be clear, our travel policy states: “Travelers may seek approval
> to book travel itineraries that include extra days for personal reasons, *so
> long as the cost of the flight meets the other requirements of this Policy*.”
> Additional expense *just* for personal reasons isn’t permitted, and if
> that was the case here, I would’ve declined without even asking you. The
> planned meetings with other collaborators meant it was at least potentially
> project-related, so that’s why I checked.
>
> I’ll work with him to see what he wants to do but I won’t book additional
> travel with him unless/until you tell me otherwise.
>
> Thanks for your prompt response,
> --
> Brett Smith
>
>
> --
> Walter Bender
> Sugar Labs
> http://www.sugarlabs.org
> <http://www.sugarlabs.org>
> _______________________________________________
> IAEP -- It's An Education Project (not a laptop project!)
> IAEP at lists.sugarlabs.org
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