[IAEP] [SLOBS] [sfconservancy.org #1322] For Approval: Jaskirat Singh funding and advance for travel to GSoC mentor summit

[Claudia Urrea]

+1

On Fri, Aug 17, 2018 at 6:38 PM, Ignacio Rodríguez <ignacio at sugarlabs.org>
wrote:

> +1
>
> On Fri, Aug 17, 2018 at 7:37 PM, Samson Goddy <samsongoddy at gmail.com>
> wrote:
>
>> Seconded
>>
>> On Sat, Aug 18, 2018, 1:32 AM Walter Bender <walter.bender at gmail.com>
>> wrote:
>>
>>> A bit of context:
>>>
>>> We are assigned 3 slots for GSoC mentors to attend the mentor summit. I
>>> am hoping that Devin and Jaskirat will be able to attend, along with one
>>> TBD. We will get $3300 from Google to cover all of the expenses, which
>>> should easily cover Devin (domestic travel)  and Jaskirat (international)
>>> and one more domestic traveler. (Google will also be covering the local
>>> hotel and meal expenses.)
>>>
>>> Motion: To approve a travel advance for Jaskirat to attend the Google
>>> Summer of Code mentor summit in October 2018.
>>>
>>> Regards.
>>>
>>> -walter
>>>
>>>
>>> On Fri, Aug 17, 2018 at 5:15 PM Brett Smith via RT <
>>> approvals at tix.sfconservancy.org> wrote:
>>>
>>>> Hi SLOBs,
>>>>
>>>> Jaskirat Singh is traveling to the GSoC mentor summit.  Because he's
>>>> coming from India, he's asked us to prepay a number of expenses, which
>>>> we're happy to do as long as you approve.
>>>>
>>>> First, he has requested an advance of 43,700.00 INR (about $625) to
>>>> cover expenses related to getting his visa and ground transportation in
>>>> India.  He provided this budget:
>>>>
>>>> VISA Fees - 11200 INR
>>>> Travelling agent and Consultant charges - 7000 INR
>>>> As i have to travel for the VISA Documentation and Interview to other
>>>> states so for that i have 2 dates consecutively ( VISA appointment letter
>>>> attached), So for that Hotel Charge for 1 night and 2 days - 7000 INR
>>>> Meals for this purpose ( 2 days ) - 2000 INR (approx.)
>>>> Taxi fare from my location to the US Embassy - 4000 INR + toll and
>>>> taxes ( approx ).
>>>> As per the rules VISA Documentation and Interview takes place at
>>>> different place and VISA Collection gets issued from the different location
>>>> which is the part of another state, so for that Taxi Fare - 2500 INR
>>>> Taxi fare from Home to Airport - 5000 INR + toll and taxes ( approx )
>>>> Taxi fare from airport to back Home - 5000 INR + toll and taxes (
>>>> approx )
>>>>
>>>> Please let us know whether or not you approve sending him money for
>>>> these expenses ahead of time.  We'll still ask him to provide receipts
>>>> after the fact as required for all travel under our policies.
>>>>
>>>> Note that, between this advance and the flight he's asking us to book,
>>>> Jaskirat's travel is likely to exceed $1,000, meaning some of it will be
>>>> paid out of Sugar's general fund and not covered by the money coming from
>>>> Google for GSoC.  Please let us know what total travel budget you're
>>>> willing to set for Jaskirat.
>>>>
>>>> Thank you,
>>>>
>>>> --
>>>> Brett Smith
>>>>
>>>
>>>
>>> --
>>> Walter Bender
>>> Sugar Labs
>>> http://www.sugarlabs.org
>>> <http://www.sugarlabs.org>
>>>
>>
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>
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