[IAEP] [sfconservancy.org #1322] For Approval: Jaskirat Singh funding and advance for travel to GSoC mentor summit

[Ignacio Rodríguez]

+1

On Fri, Aug 17, 2018 at 7:37 PM, Samson Goddy <samsongoddy at gmail.com> wrote:

> Seconded
>
> On Sat, Aug 18, 2018, 1:32 AM Walter Bender <walter.bender at gmail.com>
> wrote:
>
>> A bit of context:
>>
>> We are assigned 3 slots for GSoC mentors to attend the mentor summit. I
>> am hoping that Devin and Jaskirat will be able to attend, along with one
>> TBD. We will get $3300 from Google to cover all of the expenses, which
>> should easily cover Devin (domestic travel)  and Jaskirat (international)
>> and one more domestic traveler. (Google will also be covering the local
>> hotel and meal expenses.)
>>
>> Motion: To approve a travel advance for Jaskirat to attend the Google
>> Summer of Code mentor summit in October 2018.
>>
>> Regards.
>>
>> -walter
>>
>>
>> On Fri, Aug 17, 2018 at 5:15 PM Brett Smith via RT <
>> approvals at tix.sfconservancy.org> wrote:
>>
>>> Hi SLOBs,
>>>
>>> Jaskirat Singh is traveling to the GSoC mentor summit.  Because he's
>>> coming from India, he's asked us to prepay a number of expenses, which
>>> we're happy to do as long as you approve.
>>>
>>> First, he has requested an advance of 43,700.00 INR (about $625) to
>>> cover expenses related to getting his visa and ground transportation in
>>> India.  He provided this budget:
>>>
>>> VISA Fees - 11200 INR
>>> Travelling agent and Consultant charges - 7000 INR
>>> As i have to travel for the VISA Documentation and Interview to other
>>> states so for that i have 2 dates consecutively ( VISA appointment letter
>>> attached), So for that Hotel Charge for 1 night and 2 days - 7000 INR
>>> Meals for this purpose ( 2 days ) - 2000 INR (approx.)
>>> Taxi fare from my location to the US Embassy - 4000 INR + toll and taxes
>>> ( approx ).
>>> As per the rules VISA Documentation and Interview takes place at
>>> different place and VISA Collection gets issued from the different location
>>> which is the part of another state, so for that Taxi Fare - 2500 INR
>>> Taxi fare from Home to Airport - 5000 INR + toll and taxes ( approx )
>>> Taxi fare from airport to back Home - 5000 INR + toll and taxes ( approx
>>> )
>>>
>>> Please let us know whether or not you approve sending him money for
>>> these expenses ahead of time.  We'll still ask him to provide receipts
>>> after the fact as required for all travel under our policies.
>>>
>>> Note that, between this advance and the flight he's asking us to book,
>>> Jaskirat's travel is likely to exceed $1,000, meaning some of it will be
>>> paid out of Sugar's general fund and not covered by the money coming from
>>> Google for GSoC.  Please let us know what total travel budget you're
>>> willing to set for Jaskirat.
>>>
>>> Thank you,
>>>
>>> --
>>> Brett Smith
>>>
>>
>>
>> --
>> Walter Bender
>> Sugar Labs
>> http://www.sugarlabs.org
>> <http://www.sugarlabs.org>
>>
>
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