[IAEP] [sfconservancy.org #1322] For Approval: Jaskirat Singh funding and advance for travel to GSoC mentor summit

[Samson Goddy]

Seconded

On Sat, Aug 18, 2018, 1:32 AM Walter Bender <walter.bender at gmail.com> wrote:

> A bit of context:
>
> We are assigned 3 slots for GSoC mentors to attend the mentor summit. I am
> hoping that Devin and Jaskirat will be able to attend, along with one TBD.
> We will get $3300 from Google to cover all of the expenses, which should
> easily cover Devin (domestic travel)  and Jaskirat (international) and one
> more domestic traveler. (Google will also be covering the local hotel and
> meal expenses.)
>
> Motion: To approve a travel advance for Jaskirat to attend the Google
> Summer of Code mentor summit in October 2018.
>
> Regards.
>
> -walter
>
>
> On Fri, Aug 17, 2018 at 5:15 PM Brett Smith via RT <
> approvals at tix.sfconservancy.org> wrote:
>
>> Hi SLOBs,
>>
>> Jaskirat Singh is traveling to the GSoC mentor summit.  Because he's
>> coming from India, he's asked us to prepay a number of expenses, which
>> we're happy to do as long as you approve.
>>
>> First, he has requested an advance of 43,700.00 INR (about $625) to cover
>> expenses related to getting his visa and ground transportation in India.
>> He provided this budget:
>>
>> VISA Fees - 11200 INR
>> Travelling agent and Consultant charges - 7000 INR
>> As i have to travel for the VISA Documentation and Interview to other
>> states so for that i have 2 dates consecutively ( VISA appointment letter
>> attached), So for that Hotel Charge for 1 night and 2 days - 7000 INR
>> Meals for this purpose ( 2 days ) - 2000 INR (approx.)
>> Taxi fare from my location to the US Embassy - 4000 INR + toll and taxes
>> ( approx ).
>> As per the rules VISA Documentation and Interview takes place at
>> different place and VISA Collection gets issued from the different location
>> which is the part of another state, so for that Taxi Fare - 2500 INR
>> Taxi fare from Home to Airport - 5000 INR + toll and taxes ( approx )
>> Taxi fare from airport to back Home - 5000 INR + toll and taxes ( approx )
>>
>> Please let us know whether or not you approve sending him money for these
>> expenses ahead of time.  We'll still ask him to provide receipts after the
>> fact as required for all travel under our policies.
>>
>> Note that, between this advance and the flight he's asking us to book,
>> Jaskirat's travel is likely to exceed $1,000, meaning some of it will be
>> paid out of Sugar's general fund and not covered by the money coming from
>> Google for GSoC.  Please let us know what total travel budget you're
>> willing to set for Jaskirat.
>>
>> Thank you,
>>
>> --
>> Brett Smith
>>
>
>
> --
> Walter Bender
> Sugar Labs
> http://www.sugarlabs.org
> <http://www.sugarlabs.org>
>
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