[IAEP] [SLOBS] [SLOB] motion to approve travel advance

[Sameer Verma]

+1

Sameer

On Sep 20, 2017 8:29 AM, "Laura Vargas" <laura at somosazucar.org> wrote:

> +1
>
> I just want to make sure Samson is not going to be under unnecessary
> stress or risks just because of "saving money" in his itinerary.
>
>
> Regards and blessings
>
> Laura V
>
> 2017-09-20 10:15 GMT-05:00 Adam Holt <holt at laptop.org>:
>
>> Attention SFConservancy, Bradley Kuhn & Martin Michlmayr,
>>
>> +1 (my vote) means this will be approved with 4 (or more) of 7 votes
>> Sugar Labs Oversight Board -- please proceed to assist Samson's travel
>> planning as described below, Thanks!
>>
>> On Wed, Sep 20, 2017 at 11:07 AM, Ignacio Rodríguez <
>> ignacio at sugarlabs.org> wrote:
>>
>>> Same here.
>>> +1
>>>
>>> Please enjoy and make us proud :)
>>>
>>>
>>>
>>> ‌
>>>
>>> On Wed, Sep 20, 2017 at 12:02 PM, Sameer Verma <sverma at sfsu.edu> wrote:
>>>
>>>> I'll second the motion.
>>>>
>>>> Sameer
>>>>
>>>> On Sep 19, 2017 7:01 PM, "Walter Bender" <walter.bender at gmail.com>
>>>> wrote:
>>>>
>>>>> Alas, we have made no headway on my email regarding our travel advance
>>>>> policy [1], but we have an important decision to make as soon as possible
>>>>> [2].
>>>>>
>>>>> As you know, we are hoping to send three representatives from Sugar
>>>>> Labs to the Google Summer of Code summit. Google has in fact allocated
>>>>> $3300 towards travel for this purpose (See [3] below). The plan of record
>>>>> was to send Cristina Del Puerto, who will be traveling from San Francisco,
>>>>> essentially at no cost, Samson Goddy, who will be traveling from Nigeria,
>>>>> and Michaël Ohayon, who will be traveling from France.
>>>>>
>>>>> Samson has requested that the SFC prepurchase a ticket for him, as
>>>>> detailed in [2]. He has also accrued several hundred US dollars in expenses
>>>>> in obtaining his visa, which was money lent to him by community members
>>>>> when the SLOB denied his request for a travel advance. He is also asking
>>>>> for a cash advance of US $550 to cover local transportation needs in
>>>>> Nigeria and the States [4]. It is likely that the total cost of his and
>>>>> Michaël's travel will exceed the Google budget by some hundreds of
>>>>> dollars. That said, I think it is a worthwhile investment in two dedicated
>>>>> community members. So...
>>>>>
>>>>> Motion: Approve a travel advance for US $2550 (US $2000 SFC
>>>>> prepurchase of an airline ticket and $550 towards local transport) for
>>>>> Samson Goddy's travel to the Google Summer of Code mentor's summit.
>>>>>
>>>>> Your timely response to this motion much appreciated.
>>>>>
>>>>> regards.
>>>>>
>>>>> -walter
>>>>>
>>>>>
>>>>> [1] http://lists.sugarlabs.org/archive/iaep/2017-September/020168.html
>>>>>
>>>>> [2] SLOBs,
>>>>>
>>>>> As you probably know, Google provides a donation of $2,700 which they
>>>>> suggest
>>>>> projects use for travel for mentors and students, ideally for the
>>>>> Mentor
>>>>> Summit.
>>>>>
>>>>> Samson has asked us to book his flight.  It seems it will probably cost
>>>>> around $1,800, but I'm sorting out details with Samson now based on
>>>>> his email
>>>>> in a private thread.
>>>>>
>>>>> I ask that Adam Holt, as Representative to Conservancy from SLOBs,
>>>>> please
>>>>> communicate immediate approval for up to $2,000 for booking Samson's
>>>>> flight
>>>>> (prices may change by the time you send that approve, so extra budget
>>>>> room
>>>>> is a good idea).
>>>>>
>>>>> Note that the budget constraint by Conservancy's travel policy in this
>>>>> case
>>>>> is US$2,748.54 for this particular travel, but the Google funding
>>>>> means we
>>>>> do need to get approval from you, since likely the combined travel for
>>>>> GSoC
>>>>> -- which includes Samson Goddy, Michaël Ohayon, and Cristina Del
>>>>> Puerto --
>>>>> will likely, in combination, go above the $2,700 donation for this
>>>>> purpose
>>>>> from Google.  Others have not sent their travel details so we don't
>>>>> know
>>>>> their travel costs -- if you want to set capped budgets for them as
>>>>> well,
>>>>> please do that immediately too.
>>>>>
>>>>> I recommend approval for all this travel -- provided that it follows
>>>>> Conservancy's main travel policy -- given the large amount of funds
>>>>> Sugar
>>>>> Labs has at its disposal already, but it's of course your decision.
>>>>>
>>>>> Martin Michlmayr
>>>>>
>>>>> [3] Hi GSoC Org Admins --
>>>>> As a thank you for your participation in GCI this year we want to give
>>>>> you 3 slots for mentors to send to the GSoC Mentor Summit (instead of the
>>>>> normal 2).
>>>>>
>>>>> We will add an additional $1100 to your GSoC mentor travel stipend
>>>>> payment (for a total of $3300 for the mentor travel stipends). Feel free to
>>>>> have the third person sign up for the Mentor Summit registration before
>>>>> September 5th, the sooner the better so we can get more folks off of the
>>>>> wait list early.
>>>>>
>>>>> We will of course pay for the 3rd person's room for Friday and
>>>>> Saturday nights as well so be sure they sign up for their hotel room at
>>>>> either the Sunnyvale Sheraton Hotel  or Aloft Santa Clara Hotel before
>>>>> September 5th.
>>>>>
>>>>> It would be great if you sent a mentor that was a mentor for both
>>>>> programs as your third person. The person does need to be at least 18 years
>>>>> old.
>>>>>
>>>>> If you have any questions please let us know.
>>>>>
>>>>> Best,
>>>>>
>>>>> Stephanie and Mary
>>>>>
>>>>> [4] Sure and $550 for travel advance.... I will be in Lagos for almost
>>>>> 7 hours and London for 6 hrs, transportation and taxes in Both airport in
>>>>> Nigeria and America. I wanted to fly from Port Harcourt direct to SFO but
>>>>> it will cost additional $1500 to the flight money which i think people in
>>>>> the board might argue on.. So i decided to use Lagos instead of Port
>>>>> Harcourt to save $1.5k, though more stressful but less money spent
>>>>>
>>>>> --
>>>>> Walter Bender
>>>>> Sugar Labs
>>>>> http://www.sugarlabs.org
>>>>> <http://www.sugarlabs.org>
>>>>>
>>>>> _______________________________________________
>>>>> IAEP -- It's An Education Project (not a laptop project!)
>>>>> IAEP at lists.sugarlabs.org
>>>>> http://lists.sugarlabs.org/listinfo/iaep
>>>>>
>>>>
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>>>
>>>
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>
>
> --
> Laura V.
> * I&D SomosAZUCAR.Org*
>
> “Solo la tecnología libre nos hará libres.”
> ~ L. Victoria
>
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