[IAEP] [SLOBS] [SLOB] motion to approve travel advance

[Adam Holt]

Attention SFConservancy, Bradley Kuhn & Martin Michlmayr,

+1 (my vote) means this will be approved with 4 (or more) of 7 votes Sugar
Labs Oversight Board -- please proceed to assist Samson's travel planning
as described below, Thanks!

On Wed, Sep 20, 2017 at 11:07 AM, Ignacio Rodríguez <ignacio at sugarlabs.org>
wrote:

> Same here.
> +1
>
> Please enjoy and make us proud :)
>
>
>
> ‌
>
> On Wed, Sep 20, 2017 at 12:02 PM, Sameer Verma <sverma at sfsu.edu> wrote:
>
>> I'll second the motion.
>>
>> Sameer
>>
>> On Sep 19, 2017 7:01 PM, "Walter Bender" <walter.bender at gmail.com> wrote:
>>
>>> Alas, we have made no headway on my email regarding our travel advance
>>> policy [1], but we have an important decision to make as soon as possible
>>> [2].
>>>
>>> As you know, we are hoping to send three representatives from Sugar Labs
>>> to the Google Summer of Code summit. Google has in fact allocated $3300
>>> towards travel for this purpose (See [3] below). The plan of record was to
>>> send Cristina Del Puerto, who will be traveling from San Francisco,
>>> essentially at no cost, Samson Goddy, who will be traveling from Nigeria,
>>> and Michaël Ohayon, who will be traveling from France.
>>>
>>> Samson has requested that the SFC prepurchase a ticket for him, as
>>> detailed in [2]. He has also accrued several hundred US dollars in expenses
>>> in obtaining his visa, which was money lent to him by community members
>>> when the SLOB denied his request for a travel advance. He is also asking
>>> for a cash advance of US $550 to cover local transportation needs in
>>> Nigeria and the States [4]. It is likely that the total cost of his and
>>> Michaël's travel will exceed the Google budget by some hundreds of
>>> dollars. That said, I think it is a worthwhile investment in two dedicated
>>> community members. So...
>>>
>>> Motion: Approve a travel advance for US $2550 (US $2000 SFC prepurchase
>>> of an airline ticket and $550 towards local transport) for Samson Goddy's
>>> travel to the Google Summer of Code mentor's summit.
>>>
>>> Your timely response to this motion much appreciated.
>>>
>>> regards.
>>>
>>> -walter
>>>
>>>
>>> [1] http://lists.sugarlabs.org/archive/iaep/2017-September/020168.html
>>>
>>> [2] SLOBs,
>>>
>>> As you probably know, Google provides a donation of $2,700 which they
>>> suggest
>>> projects use for travel for mentors and students, ideally for the Mentor
>>> Summit.
>>>
>>> Samson has asked us to book his flight.  It seems it will probably cost
>>> around $1,800, but I'm sorting out details with Samson now based on his
>>> email
>>> in a private thread.
>>>
>>> I ask that Adam Holt, as Representative to Conservancy from SLOBs, please
>>> communicate immediate approval for up to $2,000 for booking Samson's
>>> flight
>>> (prices may change by the time you send that approve, so extra budget
>>> room
>>> is a good idea).
>>>
>>> Note that the budget constraint by Conservancy's travel policy in this
>>> case
>>> is US$2,748.54 for this particular travel, but the Google funding means
>>> we
>>> do need to get approval from you, since likely the combined travel for
>>> GSoC
>>> -- which includes Samson Goddy, Michaël Ohayon, and Cristina Del Puerto
>>> --
>>> will likely, in combination, go above the $2,700 donation for this
>>> purpose
>>> from Google.  Others have not sent their travel details so we don't know
>>> their travel costs -- if you want to set capped budgets for them as well,
>>> please do that immediately too.
>>>
>>> I recommend approval for all this travel -- provided that it follows
>>> Conservancy's main travel policy -- given the large amount of funds Sugar
>>> Labs has at its disposal already, but it's of course your decision.
>>>
>>> Martin Michlmayr
>>>
>>> [3] Hi GSoC Org Admins --
>>> As a thank you for your participation in GCI this year we want to give
>>> you 3 slots for mentors to send to the GSoC Mentor Summit (instead of the
>>> normal 2).
>>>
>>> We will add an additional $1100 to your GSoC mentor travel stipend
>>> payment (for a total of $3300 for the mentor travel stipends). Feel free to
>>> have the third person sign up for the Mentor Summit registration before
>>> September 5th, the sooner the better so we can get more folks off of the
>>> wait list early.
>>>
>>> We will of course pay for the 3rd person's room for Friday and Saturday
>>> nights as well so be sure they sign up for their hotel room at either the
>>> Sunnyvale Sheraton Hotel  or Aloft Santa Clara Hotel before September 5th.
>>>
>>> It would be great if you sent a mentor that was a mentor for both
>>> programs as your third person. The person does need to be at least 18 years
>>> old.
>>>
>>> If you have any questions please let us know.
>>>
>>> Best,
>>>
>>> Stephanie and Mary
>>>
>>> [4] Sure and $550 for travel advance.... I will be in Lagos for almost 7
>>> hours and London for 6 hrs, transportation and taxes in Both airport in
>>> Nigeria and America. I wanted to fly from Port Harcourt direct to SFO but
>>> it will cost additional $1500 to the flight money which i think people in
>>> the board might argue on.. So i decided to use Lagos instead of Port
>>> Harcourt to save $1.5k, though more stressful but less money spent
>>>
>>> --
>>> Walter Bender
>>> Sugar Labs
>>> http://www.sugarlabs.org
>>> <http://www.sugarlabs.org>
>>>
>>> _______________________________________________
>>> IAEP -- It's An Education Project (not a laptop project!)
>>> IAEP at lists.sugarlabs.org
>>> http://lists.sugarlabs.org/listinfo/iaep
>>>
>>
>> _______________________________________________
>> IAEP -- It's An Education Project (not a laptop project!)
>> IAEP at lists.sugarlabs.org
>> http://lists.sugarlabs.org/listinfo/iaep
>>
>
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