[IAEP] [SLOBS] ACTION Required: Approval Internal Procedure definition: "Request for Travel Policy exemptions"

[Laura Vargas]

2017-09-07 14:59 GMT-05:00 Walter Bender <walter.bender at gmail.com>:

>
>
> On Thu, Sep 7, 2017 at 3:37 PM, Laura Vargas <laura at somosazucar.org>
> wrote:
>
>>
>>
>> 2017-09-07 14:03 GMT-05:00 Walter Bender <walter.bender at gmail.com>:
>>
>>>
>>>
>>> On Thu, Sep 7, 2017 at 2:19 PM, Laura Vargas <laura at somosazucar.org>
>>> wrote:
>>>
>>>> Hi SLOBs,
>>>>
>>>> *To avoid future Sugar Labs travelers to have to request personal loans
>>>> to fulfill their programs expectations* and as it has been discussed
>>>> recently by the Board, Sugar Labs Travel Policy is subject to Software
>>>> Freedom Conservancy Travel Policy and therefore we are required to
>>>> approve a procedure
>>>> <https://github.com/conservancy/policies/blob/master/Travel/conservancy-travel-policy.txt#L220>
>>>> for "Request for Travel Policy exemptions".
>>>>
>>>> I have documented the following draft on: https://wiki.sugarlabs.org
>>>> /go/Procedures with very limited understanding of Ignacio's US$350
>>>> Cash Advance April 2017 Travel Policy - rejection circumstances.
>>>>
>>>> Those with more info, please read and give back your constructive
>>>> feedback to enhance the procedure before making a *proper motion to
>>>> approve the procedure.*
>>>>
>>>>
>>>> Regards,
>>>> Laura V
>>>> Internal Procedure #01: "Request for Travel Policy exemptions"
>>>>
>>>> >Action 1: Any Sugar Labs member/contributor can request a Cash advance
>>>> - Travel Policy exemption by sending a formal request to slobs AT
>>>> lists.sugarlabs.org detailing the reason for the request, the amount
>>>> of the request, the date needed and any other relevant information.
>>>> Requesting party understands SFC has the final approval for his/her request
>>>> and must make sure to ask with enough anticipation of the need of the Cash
>>>> advance - Travel Policy exemption.
>>>>
>>>> >Action 2: Sugar Labs Oversight Board members manage project funds, and
>>>> according to available balance on Sugar Labs Accounts at the date of the
>>>> request, they must try to reach consensus in the form of majority of votes
>>>> to approve or disapprove the request. Once the request gets approved or
>>>> disapproved the decision shall be documented on
>>>> https://wiki.sugarlabs.org/go/Oversight_Board/Decisions.
>>>>
>>>> >Action 3: In case of an approved decision, Sugar Labs representative
>>>> or his/her delegate (e.g. Sugar Labs Financial Manager) will communicate to
>>>> SFC the decision and make in Sugar Labs behalf the correspondent Cash
>>>> Advance - Travel Policy exemption request and follow up the result with the
>>>> Conservancy sharing the results with the Sugar Labs Oversight Board and the
>>>> requesting party.
>>>>
>>>> --
>>>> Laura V.
>>>> * I&D SomosAZUCAR.Org*
>>>>
>>>> “Solo la tecnología libre nos hará libres.”
>>>> ~ L. Victoria
>>>>
>>>> Happy Learning!
>>>> #LearningByDoing
>>>> #Projects4good
>>>> #IDesignATSugarLabs
>>>> #WeCanDoBetter
>>>>
>>>> _______________________________________________
>>>> SLOBs mailing list
>>>> SLOBs at lists.sugarlabs.org
>>>> http://lists.sugarlabs.org/listinfo/slobs
>>>>
>>>>
>>> Laura,
>>>
>>> Thanks for getting the ball rolling on this.
>>>
>>
>> Your welcome!
>>
>> I undid your changes since *a procedure needs to have Action items
>> clearly identified to be able to track any upgrade required to the proposed
>> procedure*.
>>
>
> IMHO, my wording was much easier to follow than yours and had a number of
> tweaks, such as removing the requirement that the request be made by a
> "member".
>

I have no idea or reference of any case. Please explain why a requirement
would be acceptable of it is made to Sugar Labs by a non-member/contributor?


> Perhaps for a non-native speaker of English, adding the word 'Action:" at
> the start of a sentence is helpful? To a native speaker, it is redundant.
> But beyond that detail. you also undid the detailed content of my changes
> as well. Can you explain your reasons? Did you disagree with my edits?
>


Yes, functionality shall not be sacrificed in the name of Cosmetology :D

Remember our goal is to *make the procedure friendly, easy to understand,
translate and follow.*

A well tough procedure has few words and it is defined by it's Action
points. There are 3 clear actions being proposed for the Cash advance -
Travel Policy exemption procedure:

Action 1: member/contributor requests a Cash advance - Travel Policy
exemption

Action 2: Sugar Labs Oversight Board members take an approve/disapprove
decision

Action 3: In case of an approved decision, Sugar Labs representative or
his/her delegate (e.g. Sugar Labs Financial Manager) will communicate to
SFC the decision and make in Sugar Labs behalf the correspondent Cash
Advance - Travel Policy exemption request

Please add to the discussion (here and/or the wiki) specific requirements
for words adding, removal, etc in each specific Action
<https://wiki.sugarlabs.org/go/Procedures>.

-- 
Laura V.
* I&D SomosAZUCAR.Org*

“Solo la tecnología libre nos hará libres.”
~ L. Victoria

Happy Learning!
#LearningByDoing
#Projects4good
#IDesignATSugarLabs
#WeCanDoBetter
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