[IAEP] ACTION Required: Approval Internal Procedure definition: "Request for Travel Policy exemptions"

[Laura Vargas]

Hi SLOBs,

*To avoid future Sugar Labs travelers to have to request personal loans to
fulfill their programs expectations* and as it has been discussed recently
by the Board, Sugar Labs Travel Policy is subject to Software Freedom
Conservancy Travel Policy and therefore we are required to approve a
procedure
<https://github.com/conservancy/policies/blob/master/Travel/conservancy-travel-policy.txt#L220>
for "Request for Travel Policy exemptions".

I have documented the following draft on:
https://wiki.sugarlabs.org/go/Procedures with very limited understanding of
Ignacio's US$350 Cash Advance April 2017 Travel Policy - rejection
circumstances.

Those with more info, please read and give back your constructive feedback
to enhance the procedure before making a *proper motion to approve the
procedure.*


Regards,
Laura V
Internal Procedure #01: "Request for Travel Policy exemptions"

>Action 1: Any Sugar Labs member/contributor can request a Cash advance -
Travel Policy exemption by sending a formal request to slobs AT
lists.sugarlabs.org detailing the reason for the request, the amount of the
request, the date needed and any other relevant information. Requesting
party understands SFC has the final approval for his/her request and must
make sure to ask with enough anticipation of the need of the Cash advance -
Travel Policy exemption.

>Action 2: Sugar Labs Oversight Board members manage project funds, and
according to available balance on Sugar Labs Accounts at the date of the
request, they must try to reach consensus in the form of majority of votes
to approve or disapprove the request. Once the request gets approved or
disapproved the decision shall be documented on
https://wiki.sugarlabs.org/go/Oversight_Board/Decisions.

>Action 3: In case of an approved decision, Sugar Labs representative or
his/her delegate (e.g. Sugar Labs Financial Manager) will communicate to
SFC the decision and make in Sugar Labs behalf the correspondent Cash
Advance - Travel Policy exemption request and follow up the result with the
Conservancy sharing the results with the Sugar Labs Oversight Board and the
requesting party.

-- 
Laura V.
* I&D SomosAZUCAR.Org*

“Solo la tecnología libre nos hará libres.”
~ L. Victoria

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