[IAEP] Motion 2017-08-10: Sugar Labs Financial Manager to have a monthly compensation

[Samson Goddy]

Yeah i totally agree...

+1 Laura


regards

On Thu, Aug 10, 2017 at 1:34 PM, Laura Vargas <laura at somosazucar.org> wrote:

>
> Hi SLOB's and members all,
>
> I think we should learn from experience and start compensating doing all
> this work for Sugar Lab's Organization [keeping track of communications and
> transactions with the Software Freedom Conservancy].
>
>
> Motion: *Sugar Labs Financial Manager will have a monthly compensation of
> US$ TBD* in exchange for:
> 1 complete financial report per quarter and it's publication on the Sugar
> Labs Finance Wiki page maximum 30 calendar days after the end of the
> period. The format to be used should be compatible with the International
> Financial Reporting Standards* or it's equivalent in the U.S..
>
> *see https://en.wikipedia.org/wiki/International_Financial_
> Reporting_Standards
>
>
> To approve the proposed motion simplifies the July, 2016 SLOB's
> motion/decision <https://wiki.sugarlabs.org/go/Oversight_Board/Decisions>,
> assigns a monthly compensation for the Financial Manager and above all, *assures
> community has timely access to reports*.
>
>
> I hope another SLOB can second the motion in order to start voting.
> Suggestions to define the value are also welcome from all, specially from
> Adam :D
>
> Below I pasted some extracts from background emailing about the subject in
> case anyone interested in reading.
>
>
> Regards and blessings,
>
> Laura V
>
>
> 2017-08-05 19:31 GMT-05:00 Caryl Bigenho <cbigenho at hotmail.com>:
>
>> Hi All...
>>
>>
>> There was (and still seems to be) a lot of confusion regarding the topic
>> of a treasurer's report. I think the main problem is that most of you are
>> thinking of the SugarLabs "Books" (a big ledger will all the personal
>> identifying information Adam was referring to) instead of a simple
>> "Treasurers  Report" which just includes the pertinent information without
>> all the identifying details. The former, the "books," should be available
>> to the SLOBs on request on a view only basis as mentioned elsewhere in this
>> thread. The latter, the Treasurer's Report, should be available to all
>> Sugar Labs members and other interested parties as appropriate.
>>
>>
>> Maybe it is all the years I have spent in many types of organizations
>> (4H, Girl Scouts, homeowner's organizations, teacher's orgs, Sierra Club
>> groups, etc.) that make this seem very familiar, simple, and
>> straightforward. Hopefully the information below can help make it work well
>> for Sugar Labs as well.
>>
>>
>> A quick Google search turns up this list of criteria for a simple monthly
>> treasurer's report. It says it should include:
>>
>>    1. the name of the organization.
>>    2. the period which the report covers.
>>    3. the cash balance at the beginning of the period.
>>    4. the income received during the period (with sources)
>>    5. the expenses paid during the period (with what it was for and who
>>    was paid ... name only, no PII).
>>    6. the cash balance at the end of the period.
>>    7. the signature of the treasurer.
>>
>> Another easy to follow resource is this description of how to put such a
>> report together: https://www.energizeinc.com/art/treasurers-report
>>
>> (Note: the sample they refer to in this is missing... you have to buy the
>> book to see it!).
>>
>>
>> Yesterday's financial report was very confusing and seeing Adam's email
>> just seemed to make it worse. Maybe going forward we can simplify and we
>> all will know what is happening. Oh, and by the way, there is no need to
>> make the Income negative and the Expenses positive. This is for us, not the
>> SFC.
>>
>>
>> Caryl
>>
>>
>>
>>
>> ------------------------------
>> *From:* IAEP <iaep-bounces at lists.sugarlabs.org> on behalf of Tony
>> Anderson <tony_anderson at usa.net>
>> *Sent:* Saturday, August 5, 2017 1:07:55 AM
>> *To:* SLOBs; IAEP SugarLabs
>> *Subject:* [IAEP] Meeting August 4, 2017
>>
>>
>> I am amazed at the discussion on finance.
>>
>> The governing bylaw is at https://wiki.sugarlabs.org/go/
>> Oversight_Board/Decisions July 1, 2016.
>> Oversight Board/Decisions - Sugar Labs
>> <https://wiki.sugarlabs.org/go/Oversight_Board/Decisions>
>> wiki.sugarlabs.org
>> This page (largely complete) is intended to be a one-stop place for
>> reviewing all of the Sugar Labs oversight board (SLOB) actions and
>> decisions.
>>
>> Our Finance Manager is Adam Holt. He must authorize every petty cash
>> transaction (<$200) and the board must approve all other transactions.
>>
>> I am sure that in a given quarter, the number of approved transactions is
>> less than a dozen.
>>
>> The quarterly report is the starting balance, transactions reporting
>> receipts, transactions reporting expenses, and an ending balance.
>>
>> I suspect all of this could be could be recorded on fewer than a dozen 80
>> column punched cards. (About 10-6 GB).
>>
>> Tony
>>
>
> #WeCanDoBetter
>
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