[IAEP] Motion 2017-08-10: Sugar Labs Financial Manager to have a monthly compensation

[Laura Vargas]

Hi SLOB's and members all,

I think we should learn from experience and start compensating doing all
this work for Sugar Lab's Organization [keeping track of communications and
transactions with the Software Freedom Conservancy].


Motion: *Sugar Labs Financial Manager will have a monthly compensation of
US$ TBD* in exchange for:
1 complete financial report per quarter and it's publication on the Sugar
Labs Finance Wiki page maximum 30 calendar days after the end of the
period. The format to be used should be compatible with the International
Financial Reporting Standards* or it's equivalent in the U.S..

*see
https://en.wikipedia.org/wiki/International_Financial_Reporting_Standards


To approve the proposed motion simplifies the July, 2016 SLOB's
motion/decision <https://wiki.sugarlabs.org/go/Oversight_Board/Decisions>,
assigns a monthly compensation for the Financial Manager and above
all, *assures
community has timely access to reports*.


I hope another SLOB can second the motion in order to start voting.
Suggestions to define the value are also welcome from all, specially from
Adam :D

Below I pasted some extracts from background emailing about the subject in
case anyone interested in reading.


Regards and blessings,

Laura V


2017-08-05 19:31 GMT-05:00 Caryl Bigenho <cbigenho at hotmail.com>:

> Hi All...
>
>
> There was (and still seems to be) a lot of confusion regarding the topic
> of a treasurer's report. I think the main problem is that most of you are
> thinking of the SugarLabs "Books" (a big ledger will all the personal
> identifying information Adam was referring to) instead of a simple
> "Treasurers  Report" which just includes the pertinent information without
> all the identifying details. The former, the "books," should be available
> to the SLOBs on request on a view only basis as mentioned elsewhere in this
> thread. The latter, the Treasurer's Report, should be available to all
> Sugar Labs members and other interested parties as appropriate.
>
>
> Maybe it is all the years I have spent in many types of organizations (4H,
> Girl Scouts, homeowner's organizations, teacher's orgs, Sierra Club groups,
> etc.) that make this seem very familiar, simple, and straightforward.
> Hopefully the information below can help make it work well for Sugar Labs
> as well.
>
>
> A quick Google search turns up this list of criteria for a simple monthly
> treasurer's report. It says it should include:
>
>    1. the name of the organization.
>    2. the period which the report covers.
>    3. the cash balance at the beginning of the period.
>    4. the income received during the period (with sources)
>    5. the expenses paid during the period (with what it was for and who
>    was paid ... name only, no PII).
>    6. the cash balance at the end of the period.
>    7. the signature of the treasurer.
>
> Another easy to follow resource is this description of how to put such a
> report together: https://www.energizeinc.com/art/treasurers-report
>
> (Note: the sample they refer to in this is missing... you have to buy the
> book to see it!).
>
>
> Yesterday's financial report was very confusing and seeing Adam's email
> just seemed to make it worse. Maybe going forward we can simplify and we
> all will know what is happening. Oh, and by the way, there is no need to
> make the Income negative and the Expenses positive. This is for us, not the
> SFC.
>
>
> Caryl
>
>
>
>
> ------------------------------
> *From:* IAEP <iaep-bounces at lists.sugarlabs.org> on behalf of Tony
> Anderson <tony_anderson at usa.net>
> *Sent:* Saturday, August 5, 2017 1:07:55 AM
> *To:* SLOBs; IAEP SugarLabs
> *Subject:* [IAEP] Meeting August 4, 2017
>
>
> I am amazed at the discussion on finance.
>
> The governing bylaw is at https://wiki.sugarlabs.org/go/
> Oversight_Board/Decisions July 1, 2016.
> Oversight Board/Decisions - Sugar Labs
> <https://wiki.sugarlabs.org/go/Oversight_Board/Decisions>
> wiki.sugarlabs.org
> This page (largely complete) is intended to be a one-stop place for
> reviewing all of the Sugar Labs oversight board (SLOB) actions and
> decisions.
>
> Our Finance Manager is Adam Holt. He must authorize every petty cash
> transaction (<$200) and the board must approve all other transactions.
>
> I am sure that in a given quarter, the number of approved transactions is
> less than a dozen.
>
> The quarterly report is the starting balance, transactions reporting
> receipts, transactions reporting expenses, and an ending balance.
>
> I suspect all of this could be could be recorded on fewer than a dozen 80
> column punched cards. (About 10-6 GB).
>
> Tony
>

#WeCanDoBetter
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