[IAEP] Simplified Version of A & B for Tomorrow's Meeting

[Caryl Bigenho]

Hi Folks,
Many thanks to all of you who contributed ideas to "Motions A and B." Tony Anderson did a nice job of simplifying the language and I managed to do a little editing that allows us to combine A and B into a single motion, all dealing mainly with the proposed position of Finance Manager and the duties associated with that position.
Caryl
P.S. Re clause #2: there may be times when the financial data from the SFC is not available at a meeting. The first item in the clause allows for making updates and corrections from the previous meeting's data if it differs.
I strongly suggest this be the starting version at the meeting tomorrow.  Here it is:
Motion to create and define the position of Sugar Labs Finance Manager
The Sugar Labs Oversight Board shall appoint a Finance Manager by 

 majority vote from among the members of Sugar Labs.

 The Finance Manager serves at the will of the board.

 
 Duties of the Finance Manager will be to: 

 1. Serve as Sugar Lab's sole authorized liason with the Software Freedom 

 Conservancy.

 
 2. Report at the scheduled monthly Oversight Board Meeting the following:

 
 Confirmation of the accuracy of the previous month's report according to the SFC  Balance at the beginning of the month preceding the meeting Expenses during the month Income received during the month Balance at the end of the month









3. The Finance Manager arranges for the Conservancy to make any 

 disbursements authorized by the Board. The Finance Manager

 will maintain a 'petty cash' fund of $200 to pay for miscellaneous 

 expenditures between meetings.

 
4. The Finance Manager will receive requests for disbursements for 

 approval. If and as approved, the Finance Manager

 will present the requests at the next meeting of the Board for its approval.

 

5. All motions for funding for projects will be presented first to the Finance Manager who will review them to be sure the funds are being used in a way that is fiscally sound. If everything is in order, the Finance Manager will place the motion on the agenda for action at the next Oversight Board meeting and circulate on the mailing lists for discussion by all members before the meetings. 



6. At the meeting, after a finance motion has been moved and seconded, discussion should be confined to Oversight Board members. If Board Members need clarification on something about the motion, they can ask non-board members who are at the meeting, but other discussion on the motion by the general membership should take place before the meeting. 




 		 	   		  
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