[IAEP] November conference (meeting notes)

[Mel Chua]

>>> Monday 17 - Hackfest. Mel: might be a good time to do a "so,
>>> coders in Boston, you've wanted to learn how to help out
>>>       
>> This would be hard for Monday.  But the following weekend might work.
>> (Saturday?)
>>     
>
> Saturday is taken by SL planning... :/
It's also the start of Thanksgiving week, which is a holiday that many 
US folks (myself included) may be taking off to celebrate with family 
and such.

Also, I think the 17th is basically the *perfect* time to have this 
event, because it's when new/potential volunteers will *hear about the 
project.* We're going to get a lot of people on that date who want to 
help. And we should help them help us.

I'm willing to be masochistic and make the arrangements for a "new Sugar 
coders hackfest" evening on the 17th, if there are at least 2-3 
experienced Sugar/Activity developers who would be willing to be there, 
answer questions, run impromptu tutorials, and make tools/patches as 
needed to ease the entry route for new coders. (I can't be one of those 
developers - I /am/ a new Sugar coder, and want this evening for 
partially selfish reasons - I also want to learn!)

What I can do: I can make sure that we have a location with wifi, 
projectors, and ready access to food (I probably won't be able to find 
food sponsors in 3 weeks), make invitations that we can all send out to 
people, keep track of the guest list (including setting an attendance 
cap if we have a small location). I can keep track of time/schedules if 
we have them, and find some way for everyone to get a nametag. I can 
make sure that the location gets set up (chairs, tables, etc.) and taken 
down/cleaned-up afterwards, and send thank-you follow up emails after 
the event encouraging people to come to the rest of Sugarcamp.

I think that this is all we need, other than people (most importantly 
the Sugar devs who can be mentors for the evening). Are there any other 
things that would make this hard for Monday?